Fleet Coordinator

Benefits: 401(k) Dental insurance Paid time off Vision insurance About the Role: Green Energy Biofuel LLC is looking for a driven and detail-oriented Fleet Coordinator to join our growing team in Warrenville, SC. This is an exciting opportunity to play a key role in keeping our fleet operations running smoothly as we power a cleaner, greener future. If you thrive in a fast-paced environment and love keeping things organized and on the move, we want to hear from you! Primary Responsibilities Fleet Operations Coordination

• Coordinate the daily utilization of company vehicles, trailers, and equipment
• Monitor fleet availability and communicate equipment status to dispatch and operations
• Ensure trucks are assigned appropriately based on customer requirements, driver availability, and equipment capabilities
• Track fleet movement using GPS, telematics, and fleet management software
• Assist with scheduling and coordinating transportation resources during periods of high demand

Driver Support & Communication

• Serve as the primary point of contact for drivers regarding equipment issues and operational concerns
• Coordinate roadside assistance, emergency repairs, and breakdown response
• Communicate maintenance schedules and equipment availability
• Assist with onboarding drivers by ensuring equipment assignments and documentation are completed
• Promote positive communication between drivers, dispatchers, mechanics, and management

Safety & Compliance

• Ensure fleet compliance with DOT, FMCSA, OSHA, and company safety standards
• Coordinate annual inspections, registrations, permits, and licensing requirements
• Monitor Driver Vehicle Inspection Reports (DVIRs) and ensure deficiencies are corrected promptly
• Track Hours of Service compliance and support corrective actions when necessary
• Maintain fleet files and regulatory documentation
• Support accident investigations and maintain incident records

Fleet Performance & Reporting

• Monitor key fleet performance indicators including:
• Equipment utilization
• Vehicle downtime
• Preventive maintenance compliance
• Repair turnaround time
• Fuel efficiency
• Cost per mile
• Driver inspection compliance
• On-time equipment availability
• Prepare weekly and monthly fleet performance reports
• Identify trends and recommend operational improvements
• Assist leadership with budgeting and fleet planning

Vendor & Asset Management

• Coordinate service providers, towing companies, tire vendors, fuel vendors, and repair facilities
• Maintain vendor relationships and ensure quality service
• Assist with fleet purchasing, equipment transfers, and disposal of assets
• Strong analytical skills for route optimization, cost control, and asset ROI modeling.
• Support inventory management of fleet supplies and maintenance materials

Continuous Improvement

• Recommend process improvements that increase fleet efficiency and reduce operating costs
• Support implementation of new fleet technologies, telematics, and maintenance systems
• Participate in safety initiatives and operational improvement projects
• Promote a culture of accountability, teamwork, and continuous improvement

Required:

• High school diploma
• Associate degree in Logistics, Transportation, Business, or related field preferred
• Minimum of 3 years of fleet, transportation, dispatch, maintenance coordination, or logistics experience
• Working knowledge of DOT and FMCSA regulations
• Strong organizational and time management skills
• Excellent verbal and written communication skills
• Proficient with Microsoft Office Suite
• Experience with fleet management software, GPS systems, and telematics preferred
• Valid driver's license with an acceptable driving record

Preferred Skills and Experience

• Experience coordinating commercial vehicle maintenance
• Knowledge of preventive maintenance scheduling
• Familiarity with ERP/dispatch systems, GPS tracking, and telematics.
• Strong problem-solving and analytical skills
• Ability to prioritize multiple projects in a fast-paced environment
• Experience supporting multi-location fleet operations

Key Performance Indicators (KPIs)

• Fleet availability (%)
• Preventive maintenance completion rate
• Vehicle downtime
• DOT compliance score
• Driver DVIR completion rate
• On-time maintenance scheduling
• Cost per mile
• Fuel efficiency
• Breakdown response time
• Vendor turnaround time
• Driver satisfaction
• Safety incidents attributable to fleet maintenance

About Us: Green Energy Biofuel LLC is a forward-thinking biofuel company based in Warrenville, SC, dedicated to delivering sustainable fuel solutions that reduce environmental impact and support a cleaner tomorrow. Our customers trust us for our reliability, innovation, and commitment to green energy. Our team members love working here because we foster a collaborative culture where every role makes a real difference in the future of renewable energy.