Bilingual Senior Accounting Specialist (Non-profit)

Job Description

Job Description

Who we are: CCOF advances organic agriculture for a healthy world. We advocate on behalf of our members for organic policies, support the growth of organic through education and grants, and provide organic certification that is personal and accessible.

CCOF is a nonprofit organization governed by the people who grow and make our food. Founded in California over 53 years ago, our roots now span the breadth of North America, and our presence is internationally recognized. We are supported by an organic family of farmers, ranchers, processors, retailers, consumers, and policymakers. Together, we work to realize a future where organic is the norm.

Position Summary:

We are looking for a Bilingual Senior Accounting Specialist (Nonprofit) to support our mission-driven work. This role requires strong accounting fundamentals, nonprofit grant and fund accounting knowledge, attention to detail, and ability to work within accounting systems and structured workflows. Key responsibilities include accounts receivable and accounts payable functions for multiple grants and programs, monthly reconciliations, restricted funds tracking, grant and program revenue recognition and expense allocation among entities and programmatic cost centers. Other responsibilities include administration of staff credit cards, corresponding with members via email and phone in both English and Spanish to answer questions and follow up on past due accounts, and other accounting tasks as directed by finance management.

If you have strong knowledge of accounting fundamentals, nonprofit grant and fund accounting experience, and bilingual language skills (English and Spanish), we encourage you to apply. A passion for supporting a collaborative and purpose-driven organization is a must!

This is a full-time, salary-exempt position reporting to the Finance Director and may receive day-to-day direction from the Accounting Manager and other finance leadership. This is a United States-based remote position, operating on a Pacific Time Zone work schedule.

Essential Responsibilities:

• Coordinate day‑to‑day accounting functions including Accounts Receivable and Accounts Payable for multiple grants and programs.
• Perform grant and fund accounting functions including restricted funds tracking, revenue recognition and expense allocation among entities and programmatic cost centers.
• Perform monthly reconciliations (bank, restricted net assets, restricted cash accounts, receivables, payables, deferred revenue, etc.)
• Maintain financial reports and internal schedules for grants, programs, and restricted funds.
• Correspond with members and donors via email and phone in both English and Spanish to answer questions and follow up on past due accounts.
• Support Accounting and Finance management staff in strengthening internal controls, improving processes and implementing new workflows and software systems.
• Perform other assigned accounts receivable and general accounting tasks across CCOF's multiple entities.

Specific Duties:

Accounts Receivable and Revenue

• Record grant, donation, and pledge invoices; deposits; payment applications; and other accounts receivable activity.
• Track restricted funds for grants and donations in accordance with donor requirements.
• Serve as primary accounting contact for CCOF's fundraising staff for grant and donor pledge invoicing.
• Prepare donation and receivables reports for program management and fundraising staff.
• Perform monthly revenue recognition entries for multiple grants and programs in accordance with grant and funding requirements.
• Maintain documentation supporting receivables, deposits, revenue recognition, restrictions, and payment applications.
• Correspond with members and donors via email and phone in both English and Spanish to answer questions and follow up on past due accounts.

Accounts Payable and Expenses

• Review, enter, and process vendor bills and expense reimbursements.
• Maintain vendor files including W-9s and 1099 eligibility and correspond with vendors as needed.
• Utilize templates and Enterprise Resource Planning (ERP) system to allocate staffing and other expenses among entities, grants and programs.
• Track and review grant and program expenses to ensure proper coding and compliance with grant and regulatory requirements including 2CFR200 regulations for federal funding.
• Administer staff credit card accounts and the credit card expense management system. Enter staff credit card charges in the ERP system. Responsible for all aspects of staff credit card monthly accounting cycle.

Multi-subsidiary Grant and Program Accounting

• Prepare and reconcile multi-entity intercompany transactions and balances.
• Collaborate with the Accounting and Finance management staff to develop improvements to departmental processes, systems and internal controls.
• Support month-end and year-end close processes by performing reconciliations of balance sheet and revenue accounts (bank, restricted net assets, restricted cash accounts, receivables, payables, deferred revenue etc.)
• Provide support with annual audit preparation and audit document requests.
• Crosstrain on and provide primary backup support for the Payroll Accounting Manager on essential payroll processing tasks.
• Perform other general accounting tasks for CCOF's multiple entities as assigned.

Required Qualifications:

• 4 or more years of experience in general accounting (any of the following areas: A/P, A/R, general ledger accounting, cash management, payroll, etc.), with at least 2 years of experience in non-profit, grant or fund accounting areas.
• 4 or more years of experience utilizing accounting software and ERP systems such as Oracle NetSuite, QuickBooks, Sage, Microsoft Dynamics, etc.
• Understanding of Generally Accepted Accounting Principles (GAAP) and non-profit revenue recognition principles.
• Prior experience performing expense allocations for multiple subsidiaries, departments or other cost centers.
• Prior experience performing accounting reconciliations such as bank reconciliations or other balance sheet account reconciliations.
• Proficiency in computer skills including Microsoft Outlook, Teams, Word, Excel, PowerPoint and database programs.
• Intermediate Spanish language skills sufficient to speak fluently and write detailed emails.
• Effectively manages emails, creates professional documents and spreadsheets, and maintains accurate database records.
• Ability to track multiple tasks and projects at a time and follow detailed instructions and procedures when completing work.
• Ability to perform detailed data entry with very high level of accuracy.
• Communication Skills. Professional written and verbal communication.  Writes clearly and adapts communication to suit various audiences, providing relevant context and asking thoughtful questions to understand others' perspectives and foster engaging, effective interactions. Organizes and shares information effectively. Receives and applies constructive feedback effectively. 
• Critical Thinking and Problem-Solving Skills. Works independently within established procedures, leveraging available resources to overcome challenges and identify effective solutions. Demonstrates self-awareness by recognizing when support is needed and appropriately seeking guidance or resources. 
• Customer Service. Professionalism in customer service. Displays a courteous, helpful attitude at all times when interacting with clients. This includes being patient and respectful, taking the time to actively listen to clients' needs and concerns, and responding thoughtfully and appropriately. Ability to ease the concerns of upset or anxious clients by de-escalating tense situations.  
• Highly Organized, motivated, and detail oriented. Understands how to prioritize competing needs and tasks without compromising quality. Reliably completes assignments within established deadlines. Proactive, self-directed, and driven to achieve goals.  
• Attention to detail: Notices and fixes errors that others might overlook. Acknowledges mistakes and turns them into learning opportunities. Has a track record of leaving things better than they found them.
• Commitment to anti-discrimination and employee well-being.  Ability to collaborate effectively with individuals from different backgrounds, demographics, and communication styles to foster a respectful, inclusive, and professional work environment. 
• Team Collaboration. Actively contributes to team success by completing tasks, meeting goals, and supporting project outcomes. Demonstrates respectful collaboration by actively listening to colleagues, valuing different ideas, and seeking opportunities to improve processes. Understands that their team's success is their own success, and they share responsibility when their team experiences difficulties along the way.

Desired Qualifications:

• Prior experience with grant regulatory requirements including 2CFR200 regulations for federal funding.
• Prior experience with payroll processing and payroll accounting.
• Prior experience with accounting software/ERP system implementation.
• College degree in related field

Supervisory Responsibilities or Key Relationships:

• This role does not have any supervisory responsibilities.

Physical and Travel Requirements:

• Prolonged periods sitting or standing at a desk and working on a computer
• Ability to lift 20 lbs. from ground to waist
• No travel required

Other duties: Please note that this job description is not designed to cover or contain a comprehensive list of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Compensation: CCOF takes pride in offering competitive pay and benefits such as superb health plans, 401(k) program, and generous sick/personal and vacation time. The Senior Accounting Specialist's starting salary range will be $69,696 - $75,845 and will depend on qualifications and experience.

Hiring Process: Applications will be accepted until the position is filled. Interested applicants, please submit the following documents:

• Cover letter summarizing your interest in CCOF and the position, and qualifications
• Current resume
• List of three professional references

Incomplete applications will not be considered. No phone calls, please. Only short-listed candidates will be contacted. Thank you for your interest.

CCOF is an equal opportunity employer. We prioritize community, well-being, and belonging, ensuring that everyone has a chance to contribute, develop and succeed. We encourage people with various talents and experience to apply.

Fairness is a core practice at CCOF. We are passionate about building and sustaining a work environment where all employees can thrive. We believe every member of our team enriches our culture by exposing us to a broad range of ways to understand and engage with the world.

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