Elections Coordinator / Corporations, Elections & Commissions

If you are a current State of Maine employee, please submit your application through the internal application process using the Find Jobs report in PRISM. Seasonal employees who do not have PRISM access should apply through the State's career page and indicate on the application that they have previously worked for the State.

Department: Secretary of State / Corporations, Elections & Commission
Division: Elections

Location: Augusta
Schedule: Monday - Friday / 8:00 a.m. - 5:00 p.m.

Grade: 22

Salary: $22.68 - $31.65

Closing Date: June 15, 2026

Join Our Team at the Department of the Secretary of State:

At the Department of the Secretary of State, we are a team dedicated to providing efficient and exceptional service to our community. We prioritize work-life balance and offer great benefits to support our team in achieving professional success while maintaining personal well-being. Join a team that fosters a culture of teamwork, integrity, and continuous improvement, offering opportunities for growth and making a meaningful impact on the lives of our citizens.


Are you ready to make a difference?

We are looking for dedicated and collaborative individuals who thrive in a dynamic, fast-paced environment. If you are passionate about making a difference, driving success, and being part of a positive team culture, we want you on our team.

About the Position:

Are you committed to free and fair elections? The Elections Division is seeking a dedicated nonpartisan professional to join our dynamic team. In this role, you'll ensure that all voters are treated equally and that election processes remain transparent and non-partisan. If you're committed to democracy and fairness, we want you on our team!

We are seeking motivated candidates for an Elections Coordinator position in the Augusta ME office. As an Elections Coordinator, you will work both independently and also on collaborative teams to assist with vital election preparation and voter registration activities, as well as post-election processes and petition certification. Work is performed under limited supervision. The hours of this position are Monday through Friday, from 8 a.m. to 5 p.m. in office (not remote) and periodic overtime during peak election and petition certification periods.

What We're Looking For:

• Nonpartisanship: Commitment to non-political, bias-free work to ensure trusted, transparent, and fair election administration.
• Team Collaboration: Ability to work effectively within a team, contributing to shared goals and helping others succeed.
• Communication Skills: Clear and effective communication with colleagues, management, and stakeholders to ensure alignment and clarity.
• Adaptability: Willingness and ability to adapt to changing priorities, processes, and technologies.
• Problem-Solving: Strong critical thinking skills to identify issues and propose innovative solutions.
• Attention to Detail: A focus on accuracy and thoroughness in completing tasks and managing responsibilities.
• Professionalism: Maintain a positive and respectful work environment through thoughtful, courteous interactions.

Key Competencies We Value:

• Emotional Intelligence: Ability to understand and connect with others, showing empathy while maintaining professionalism and accountability.
• Conflict Resolution & Feedback: Skill in managing difficult situations and offering constructive feedback with tact and respect.
• Time Management: Strong organizational and multitasking abilities to balance various responsibilities effectively.
• Commitment to Excellence: Dedication to achieving high standards in service delivery and personal work performance.
• Continuous Improvement: A mindset focused on improving processes, learning new skills, and supporting team development.

In this role, you will:

• Assist with coordinating and implementing special projects related to election administration.
• Gather and analyze election and voter registration data.
• Evaluate complex or problem election situations in order to support or respond to candidates, groups, the public, and municipal officials.
• Provide training and guidance to municipal officials.
• Research, assemble, and report information to assist with problem-solving and decision-making.
• Conduct testing of tabulation and accessible voting systems.
• Review and certify candidate and initiative petitions.
• Analyze and assist with procurement of election supplies.
• Draft official election materials for municipal officials on election laws and procedures.
• Review, revise, draft and proof publications, ballots, and other election materials.
• Assist with Division ranked choice voting central counts and recounts.

Preferences will be given to candidates who have:

• Experience in elections or voter registration administration on a state, county, or local level.
• Education or experience in public administration or a related field.
• Knowledge of Title 21-A Election laws, policies, and procedures.
• Excellent interpersonal and communication skills
• Demonstrated Excel competency

MINIMUM QUALIFICATIONS :

(Entry level knowledges, skills, and/or abilities may be acquired through, BUT ARE NOT LIMITED TO the following coursework/training and/or experience).

A three (3) year combination of education, training, and/or experience in elections, public administration, or a related field

Applicants must be authorized to work in the United States. Please note that this position is not eligible for visa sponsorship or STEM OPT extensions, and successful candidates will be required to complete an I-9 form upon hire.

The successful candidate must pass a National Criminal Background check, which may include fingerprinting.


Why Join Our Team?

We believe in supporting our workforce's health and well-being with a valuable total compensation package, including:

Work-Life Fit: Take time for yourself with 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.

Health Insurance Coverage: The State of Maine pays 85%-95% of employee-only premiums ($11,196.96 - $12,514.32 annual value), depending on salary. Use this chart to find premium costs for you and your family, including the percentage of dependent coverage paid by the State.

Dental Insurance: The State of Maine pays 100% of employee-only dental premiums ($387.62 annual value).

Retirement Plan: The State contributes the equivalent of 14.11% of the employees' pay towards the Maine Public Employees Retirement System (MainePERS).

Contact information:

Questions about this position should be directed to Terri Kanaris Talent Acquisitions Specialist, via email View email address on click.appcast.io

Application Instructions:

To apply, click "Apply for this opening" and upload your cover letter, resume, and any relevant transcripts or certifications. Your resume must include month/year for each position and list related duties and responsibilities. Please note if any experience was part-time.

Need a paper application? Download one [HERE] or call View phone number on click.appcast.io.

Submit paper applications, cover letter, and resume before the closing date to:

Office of Human Resources
Secretary of State, Office of Human Resources
101 Hospital Street
Augusta, ME 04330
Fax: View phone number on click.appcast.io

We are an Equal Opportunity Employer committed to building an inclusive workplace that respects and values diversity across all backgrounds.

If you are unable to complete the online application, please contact the Human Resources representative listed on the job opening you are interested in applying for. They will work with you for an alternative method of submitting.