Business Services Specialist

Business Services Specialist

Requisition #: 678234 Location: Tucson, AZ, US, 85705 Career Area: Administration

The Business Services Specialist provides comprehensive administrative, financial, inventory, cash-handling, and operational support to the location. This is a highly computer- and systems-intensive position requiring frequent use of Microsoft Excel and multiple business applications to enter, analyze, reconcile, maintain, and report operational and financial information. The position supports the operation's day-to-day needs through cash reconciliation, accounts receivable, payroll administration, inventory control, ordering, receiving, data analysis, reporting, customer service, and general business-office activities. The Business Services Specialist is expected to work comfortably across multiple systems, maintain a high level of data accuracy, identify discrepancies, research issues, and use available information to support operational decision-making. Strong computer proficiency, particularly in Microsoft Excel, is essential to success in this position.

Essential functions and responsibilities may vary based on client requirements and business needs.

Job Responsibilities:

• Provide broad business and operational support across cash handling, accounting, payroll, inventory, ordering, receiving, customer service, and administrative functions.
• Perform extensive daily work in Microsoft Excel and other business systems to enter, maintain, review, reconcile, and report financial and operational data.
• Create and maintain spreadsheets, trackers, reconciliations, inventory records, ordering tools, and recurring or ad-hoc reports; use formulas, sorting, filtering, and other Excel functions to ensure accuracy and identify discrepancies.
• Facilitate daily money room activities, including vault counting and balancing, preparing change and banks, coordinating pickups/deposits, cash application, and reconciliation of monies received.
• Research and resolve cash, transaction, and account discrepancies by reviewing system data, reports, and supporting documentation; escalate unresolved issues to management.
• Support accounts receivable and collection activities, including reviewing balances, researching account issues, documenting follow-up, and responding to customer inquiries.
• Review and process payroll time edits, commission calculations, and payroll submissions; research discrepancies and coordinate corrections with managers or support teams.
• Maintain accurate records and supporting documentation for financial, payroll, customer, inventory, and administrative transactions.
• Support inventory control by performing or assisting with physical counts, cycle counts, system reconciliation, and variance research.
• Monitor inventory and supply levels, prepare and submit product and supply orders, and assist with receiving by verifying quantities and documentation against orders and system records.
• Coordinate with vendors, warehouse personnel, Finance, Operations, and other internal partners regarding orders, shortages, substitutions, deliveries, receiving issues, and inventory discrepancies.
• Provide general administrative support including data entry, record maintenance, document preparation, email and phone support, filing, and special projects.
• Use multiple business applications and systems throughout the workday, including financial, payroll, inventory, ordering, and Microsoft Office applications.
• Identify opportunities to improve spreadsheets, reporting, administrative processes, accuracy, and operational efficiency.
• Safeguard company funds and confidential financial, employee, and business information and perform all duties in accordance with Aramark policies, procedures, internal controls, and the Aramark Business Conduct Policy.

Qualifications:

• High School Diploma or equivalent required.
• 35 years of related administrative, accounting, finance, inventory, cash-handling, or business-support experience preferred.
• Strong computer proficiency required. This position requires extensive daily use of computers and multiple business systems.
• Strong proficiency in Microsoft Excel required. Demonstrated ability to create, maintain, update, and accurately work within spreadsheets.
• Ability to learn and navigate multiple software applications and systems simultaneously.
• Experience with financial, payroll, inventory, ordering, point-of-sale, or enterprise business systems preferred.
• Demonstrated ability to reconcile data and identify discrepancies between multiple systems or information sources.
• Strong numerical, mathematical, and analytical skills.
• Strong attention to detail and commitment to data accuracy.
• Strong organizational skills with the ability to manage multiple priorities, systems, reports, and deadlines.
• Ability to independently research and troubleshoot routine system, transaction, and data discrepancies.
• Previous cash-handling, banking, money room, accounts receivable, inventory, or reconciliation experience preferred.
• Excellent customer service, interpersonal, verbal, and written communication skills.
• Demonstrated integrity and discretion when handling financial, payroll, employee, customer, and other confidential information.
• Ability to work independently with limited supervision while recognizing when issues require escalation.

Physical Requirements:

• This position requires extended periods of computer use and frequent keyboarding, data entry, and repetitive hand and arm movements.
• The role may also require standing, walking, bending, lifting, pushing, pulling, and handling materials associated with inventory, receiving, and money room activities.
• Uniforms and/or Personal Protective Equipment may be required based on location needs.

About Aramark:

Our Mission Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.

The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential.