HRIS Analyst & Administrative Assistant

Job Title: HRIS Analyst & Administrative Assistant
Location: Boston, MA, 02110
Schedule: Monday-Friday, with 2-3 days onsite after preliminary period
Duration: 5 Months

Position Overview

Seeking an experienced HRIS Analyst & Administrative Assistant to support the Human Resources Division Chief during a staff leave. This hybrid role combines HR systems administration, reporting, analytics, and executive-level administrative support.

The ideal candidate will have strong HRIS expertise, experience supporting Human Resources operations, and the ability to manage confidential information with professionalism and accuracy. This individual will play a key role in optimizing HR systems, maintaining employee records, generating reports, and supporting daily HR leadership operations.

Key Responsibilities

HRIS & Human Resources Support

• Lead the creation and implementation of performance management tools and processes
• Analyze HR performance metrics and assist with resolving HR application/system issues
• Document HR policies, procedures, and best practices
• Compile HR data and generate reports for leadership review
• Maintain secure and accurate employee records, attendance data, and performance documentation

• Conduct audits of HR processes and documentation, including:

  • Hiring and onboarding records
  • Termination documentation
  • Exit interviews and analysis
  • Payroll administration support
  • HRCMS reporting
• Maintain and organize HR SharePoint systems and personnel files
• Update and maintain organizational charts
• Provide diversity, turnover, and audit statistics to HR leadership
• Identify trends and opportunities through HR analytics to support strategic HR decisions
• Coordinate employee recognition initiatives, monthly events, and engagement calendars in collaboration with DEI leadership

Executive & Administrative Support

• Provide direct administrative support to the Human Resources Division Chief
• Manage calendars, meetings, appointments, and email communications
• Maintain filing systems and confidential records
• Prepare reports, presentations, spreadsheets, and correspondence
• Schedule meetings, conferences, and take meeting notes as needed
• Prepare employment-related documentation and maintain employee databases
• Compile and maintain records related to employee benefits, ethics training, and CORI compliance

Qualifications

• Experience working with HRIS platforms and HR data management
• Strong understanding of Human Resources processes and operations
• Experience with reporting, audits, and HR documentation
• Proficiency in Microsoft Office Suite, especially Excel and SharePoint
• Excellent organizational, analytical, and communication skills
• Ability to manage sensitive and confidential information
• Strong administrative and multitasking abilities
• Experience supporting senior leadership or executives preferred

Preferred Skills

• HR analytics and reporting experience
• Performance management systems implementation
• Experience maintaining employee personnel records and compliance documentation
• Knowledge of payroll processes and HR compliance reporting
• Strong attention to detail and problem-solving skills