VP Administrative Specialist - Calendar, Travel & Events

At CJ Schwan’s , we don’t just make food — we help create moments that matter. From kids devouring pizza after soccer practice, to students laughing over dumplings in a cafeteria, to families enjoying pie during the holidays, our team members play an important role in bringing those everyday moments to life. Our portfolio includes iconic pizzas, global flavors and timeless desserts from brands like Red Baron®, bibigo®, Tony’s®, Big Daddy’s®, Freschetta®, Pagoda®, Edwards® and Mrs. Smith’s ®. Enjoyed in homes, schools, restaurants and just about everywhere people shop and eat, our products reflect a commitment to quality, innovation and the power of food to bring people together.

What You Will Do:

• Performs administrative work in support of multiple VPs (in Marshall and other locations) and staff, including the handling of sensitive details and assignments.
• Coordinates the VPs’ calendars, expenses, meetings, travel, etc. Schedules meetings and manages calendars without prior clearance within prescribed limits.
• Coordinates schedules, meetings and travel for other department members as needed or requested.
• Manages incoming requests/messages/mail, as well as anticipates, prepares, and sends correspondence for the VPs, all with a moderate degree of discretion.
• Organizes, prepares, and summarizes data, materials or presentations for VPs and department as needed.
• Maintains office supplies for the building’s members, including placing orders for office and kitchen/lab supplies in the SRM system as requested by department members.
• Provides on-site logistical support to visitors at the Marshall R&D Center to facilitate productive visits and ensure a welcoming environment.
• Facilitates a positive culture throughout the Marshall R&D Center and its employees by assisting in the coordination of small to large sized engagement activities and events.
• Coordinates building maintenance needs/requests with the Corporate Maintenance Team.
• Responsible for conducting oneself with a high degree of ethics and confidentiality as is consistent with the company mission, values, code of ethics, and policies

What We Look For:

• 5+ administrative support experience in a business environment
• Solid PC skills, including expertise with MS PowerPoint, Excel and Outlook.
• Broad understanding and knowledge of business unit structure, policies, products, etc.
• Solid interpersonal and communication skills with a high degree of sensitivity for confidentiality.
• Ability to gather, organize and analyze data. Strong sense of priority, logic and objectivity.

The base compensation range for this position is $21-$37/hr. The pay range represents the numerous factors considered in the hiring decisions including, but not limited to educations, skills, work experience, certifications, geography etc. As such, starting pay for the successful candidate(s) could fall anywhere within the stated range.

Beyond base salary, we offer a competitive Total Rewards package focusing on your overall well-being. We are proud to offer a strong foundation of health benefits, retirement and financial wellbeing, time off programs, wellbeing support programs.

The employing subsidiaries of Schwan's Company are Equal Employment Opportunity Employers. All qualified applicants will receive consideration for employment without regard to disability, age, race, color, religion, gender, vet status, national origin, or other protected class .

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