Senior Administrative Assistant

Senior Administrative Assistant

Are you the organized, upbeat multitasker who keeps everything (and everyone) running smoothly?

Do you love being the go-to person who brings calm to the chaos and polish to the presentation?

Are you a detail-loving pro who finds satisfaction in smooth systems, polished processes, and keeping daily operations humming?

The Senior Administrative Assistant reports to the Operations Manager.

The Senior Administrative Assistant's primary role is to support firm operations through administrative coordination and provide direct, ongoing support to one of the firm's partners. This role requires a daily in-office presence at our Norcross location.

Responsibilities

• Serve as the in-person receptionist by managing the location's guest and conference room calendar, greeting clients and visitors, and notifying the appropriate team member of their arrival.
• Answer firm phone calls when the primary receptionist is unavailable, transferring calls and/or taking messages as appropriate.
• Sort and distribute mail, packages, and other correspondence promptly and according to firm procedures.
• Order, receive, and coordinate catering for office meetings and events.
• Monitor and manage inventories of office supplies, snacks, and beverages.
• Maintain the cleanliness, organization, and appearance of the office's common areas.
• Serve as the office's Building Safety Warden.
• Prepare firm presentations, reports, and other internal documents.
• Maintain and update firm processes, procedures, and informational resources.
• Coordinate written interviews, online assessments, and reference checks for firm applicants.
• Assist with scheduling, meeting coordination, and other administrative support needs for firm leadership during peak periods or staff absences.
• Provide direct, ongoing administrative support to a firm partner, including calendar management, meeting logistics, legal document preparation, and follow-up coordination.
• Provide administrative support to the Sales and Marketing teams in support of client engagement, outreach, business development, and departmental initiatives.
• Process firm invoices and receipts in support of accounts payable functions.
• Support all firm teams with special projects and assignments.

Qualifications

• An associate's or bachelor's degree is preferred
• 3–5 years of experience in an administrative support role, with demonstrated success working independently while supporting firm leadership, executives, or senior professionals.
• Proficiency with Google Workspace and Adobe Acrobat applications, along with a strong interest in and the ability to learn new applications
• Excellent customer service skills and the ability to maintain confidentiality
• Communicates and collaborates effectively with remote teams in multiple locations
• Attention to detail and accuracy
• Strong verbal and written communication skills, including active listening and proofreading

Key Performance Indicators (KPIs)

• Firm documents are routinely reviewed and promptly updated
• Catering orders are timely and appropriately sized for the occasion
• Supplies are maintained in working volumes
• The office common areas are clean and organized throughout the day

Compensation $55,000 - $60,000 yearly About Wiggam Law

Why Join Wiggam Law?

• Join one of the nation's fastest-growing tax law firms (Law Firm 500 #4 in 2020).
• Be part of a team that helps real people overcome real tax challenges.
• Work with professionals who value accuracy, collaboration, and continuous improvement.
• Grow your career in an environment that rewards initiative, accountability, and innovation.