Police Personnel Coordinator

Job Title

Under the general direction of the Staff Member supervising the Professional Standards Division, with support and guidance from the City of Titusville's Human Resources Department. This is a varied and highly responsible yet technical position at the Police Department with personnel and administrative duties for Police Department employees. This position assists with recruitment, employee selection and hiring processes, job classification, pay structure, and benefits administration for department personnel. Additionally, this role supports pension and labor relations matters. This role is based in the Titusville Police Department's Professional Standards Division and will require frequent collaboration with the city's Human Resources Department. Position involves a mix of administrative and strategic work, support both current and prospective employees.

Essential Job Functions (Illustrative Only)

Responsible for day-to-day activities and procedures of the employment processes for all positions within the police department. This can include reviewing and processing applications, fingerprinting applicants, notarizing documents, and scheduling appointments related to the hiring process to include but not limited to polygraph examination, psychological interviews, drug screening/physical, interview dates and working with background investigators

Coordinates with regional law enforcement academies in all areas of registration and billing.

Coordinates with Risk Manager regarding workers' compensation claims, light duty paperwork and assignment, drug testing, as well as FMLA tracking and paperwork.

Prepares memos, letters, forms, statements, reports and correspondence on laws and a variety of subjects from simple to complex or technical confidential matters

Actively seeks and schedules the department for participation in regional law enforcement recruitment events, local job fairs and special events. Coordinates department recruitment team membership, training and event scheduling. Attends recruiting events with recruitment team.

Prepares and processes required new hire paperwork, to include contractual agreements with both sworn and civilian personnel. Enters and maintains sworn officer information into the Florida Department of Law Enforcement ATMS system and establishes a personnel file under CJSTC

Prepares and processes all department members' personnel files in our own internal records management system in compliance with all CJIS (Criminal Justice Information Systems) and applicable legal requirements. Keeps employee records/file up to date by processing employee status changes in a timely manner and ensures the City's Human Resources Employee Personnel File is up to date

Assists with coordinating job postings in applicant tracking system and well as reviewing applications for minimum qualifications and processes applications for veteran's preference requests.

Assists with payroll processing functions to include reporting and distribution of reports

Develop, modify, maintain and update electronic HR information for employee dissemination through global email notification and intranet announcements.

Prepare Special Projects and periodic reports for Command Staff

Provide individual and group presentations on HR related topics in coordination with the City's Human Resources Department.

Assists with employee benefits to include but not limited to employee participation, education regarding premiums and range of coverage, research plan design, and assists PD Employees with coverage changes/modifications.

Assists with salary reviews and incentives to assess market competitiveness with other agencies

Assists with matters related to working conditions, disciplinary actions, employee grievances, and union contracts in conjunction with the Professional Standards Division and Human Resources Manager and/or Director

Supports all areas of the Professional Standards Division as required.

Perform any other related duties as required or assigned.

Coordinates and inputs training and travel expenses, academy tuition, books, essential paperwork, etc., and other related expenses in BS&A software or other similar programs.

Creates expense reports and travel authorizations, working closely with the city auditor to ensure accurate reporting.

Knowledge, Skills, and Abilities:

Knowledge of Human Resources Practices and Procedures

Knowledgeable of COBRA, FMLA, ACA, ADA, HIPPA practices and procedures

Knowledge of retirement benefits to include City's local ordinance retirement plans, 457(b) and 401(a) plans, Chapters 175 and 185 Municipal Police Pension Plans.

Knowledge of Police Unions and other relevant labor unions and experience using CBAS (Collective Bargaining agreements) will be given preference.

Ability to perform routine mathematical computation accurately and efficiently.

Knowledge of Police Department Personnel, employment, benefits, employment and labor laws, Fair Labor Standards Act (FLSA) and pay administrative policies and procedures

Knowledge of Applicant Tracking Systems.

Knowledge and ability to create Requisitions.

Knowledge of modern office technology.

Ability to establish and maintain effective working relationships with police department personnel such as Command Staff and Managers, team members and representatives of other departments within the city.

Education & Experience

Four-year college degree in Business Administration, Human Resources, Public Administration, Psychology or related field of study. Three (3) years of progressively responsible personnel management experience. In lieu of a bachelor's degree, a combination of education, training and experience related to broad knowledge of the field related to the job may be substituted.

Special Requirements

Possession of a valid Florida driver's license with acceptable driving record.

During occasions of local emergencies, this position may be required to report to perform emergency tasks, which may result in extended work hours as well as extended periods of time away from family members. Incident Commander and employee department head will make the determination as to who will be required to work.

Must meet criteria for issuance of notary public commission.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Requires exerting up to 25 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects. Additional physical abilities required:

• Speaking: Expressing or exchanging ideas by means of the spoken English word including the ability to convey detailed or important spoken instructions to other workers accurately and concisely. Ability to communicate verbally both in person and over the phone.
• Sitting: Ability to sit for extended periods of time.
• Standing: Particularly for short periods of time.
• Stooping: Bending body downward and forward by bending spine at the waist. Occurs to a considerable degree and require full motion of the lower extremities and back muscles.
• Talking: Expressing or exchanging ideas by means of the spoken word including those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.
• Visual Acuity: Have visual acuity to operate motor vehicles, includes close vision, distant vision, color vision, depth perception, and the ability to adjust focus.
• Walking: Moving about on foot to accomplish tasks, particularly for long distances or moving from one work site to another.
• Climbing: Ascending or descending stairs, using feet and legs and/or hands and arms. Body agility is emphasized.
• Feeling: Perceiving attributes of objects, such as size, shape, temperature or texture by touching skin, particularly that of fingertips.
• Grasping: Applying pressure to an object with the fingers and palm.
• Handling: Picking, holding, or otherwise working, primarily with the whole hand.
• Hearing: Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication, and to make discrimination sound.
• Kneeling: Bending legs at knee to come to a rest on knee or knees.
• Lifting: Raising objects from a lower to a higher position or moving objects horizontally from position-to-position.
• Mental Acuity: Ability to make rational decisions through sound logic and deductive processes.
• Reaching: Extending hand(s) and arm(s) in any direction.
• Repetitive Motion: Substantial movements (motions) of the wrist, hands, and/or fingers.