Administrative Digital Records Support

Administrative Assistant / Digital Records Document Specialist

This is a computer-intensive position that involves a high volume of document scanning, electronic filing, and digital record organization.

Palicon Group is a Southern California based firm specializing in workplace investigations, security, and public safety consulting.

We are seeking a professional, dependable, and computer-proficient Administrative Assistant to greet visitors, answer phones, provide administrative support, and assist with daily office operations.

Key Responsibilities

• Greet visitors and answer/direct incoming calls
• Perform high-volume document scanning and digital filing
• Accurately name, organize, save, and retrieve electronic files
• Upload and attach documents to company systems
• Maintain organized electronic records and folders
• Perform data entry and general administrative duties
• Use Microsoft 365 applications for daily office tasks

Required Qualifications

• Current working knowledge of Microsoft 365, including Outlook, Word, and basic file/folder management
• Previous experience scanning documents and maintaining digital files
• Comfortable working with scanners, PDFs, electronic folders, and document-management systems
• Strong computer, typing, and data-entry skills
• Ability to save, rename, move, upload, and locate electronic documents without extensive assistance
• Strong attention to detail and accuracy
• Professional communication and customer-service skills
• Dependable, organized, and punctual

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary: $21 - $23 per hour