Office Administrator

Job Description

Job Description

JOB SUMMARY: 

Employee coordinates and performs office and administrative support tasks to assist in the efficient manufacture of ventilation and ground control products for the mining and tunneling industries in a timely manner adhering to standard production/quality assurance (ISO) procedures and customer satisfaction practices.

EDUCATIONAL/EXPERIENCE REQUIREMENTS:

• High School Diploma/GED Required; associate’s degree in business Preferred; CAP credential, a plus
• Minimum Two (2) Years Administrative Support Experience Required
• Knowledge of Ross Enterprise Resource Planning (ERP) System, a plus

JOB REQUIREMENTS:

• Personable, outgoing communication skills (verbal/written) to communicate with diverse groups of people
• Ability to perform business math functions (basic algebra, compute rate, ratio, etc.)
• Planning/detail-oriented organizational skills to prioritize work activities and use time efficiently to ensure accurate work completion within required time frame
• Ability to work independently adhering to established internal control procedures with minimal supervision 
• Dependability to be consistently at work and on time
• Clerical perception to enter and verify purchasing, inventory, sales, and dispatch transactions, with proficient knowledge of Microsoft office and computerized data-entry systems
• A “team” mentality with the ability work with wide range of people
• Close visual acuity, near vision, fine manipulation, multiple limb coordination, and light/medium (up to 25 lbs) lifting capability

RESPONSIBILITIES:

• Submits employment processing paperwork for all new and current hourly/salary personnel to corporate human resources department. 
• Assigns and enters hourly employee badge number into time clock system.
• Timely submits required data for weekly corporate payroll processing.
• Compiles and submits employee benefits paperwork within required timeframe to corporate human resources department.
• Provides personnel information to authorized employees at plant site and corporate headquarters.
• Performs data entry into Ross ERP for materials requisitions, receiving materials, and entering and dispatching sales orders.
• Coordinates administrative tasks and operations activities to secure efficiency and compliance to company policies.
• Manages phone calls and correspondence (e-mail, letters, packages, etc.) with internal teams and outside vendors and customers.
• Supports budgeting and bookkeeping procedures.
• Creates and updates records and databases with personnel, financial and other data as required.
• Tracks office supplies and places orders when necessary.
• Compiles and submits required reporting to authorized employees.

Excellent benefits include medical with a standard PPO plan with deductibles as low as $1,500 and wellness credit up to $750; voluntary 401k plan with company match up to 12%; voluntary dental and vision plans; free telemedicine services; basic life and short term disability coverage. 

EOE M/F/D/V 

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