Administrative Assistant, Department of Translatio

Administrative Support Assistant III

The Department of Translational Neuroscience invites motivated, experienced, and creative administrative professionals to apply for the position of Administrative Support Assistant III. The successful candidate will be an important contributor to a new and rapidly expanding research and teaching Department at the cutting edge of neuroscience and development of new treatments for diseases of the brain.

Administrative responsibilities include assistance with broad aspects of departmental operations including educational mission and research support, financial transactions, recruitment and speaker visits, meeting scheduling and assistance, and promotion of positive workplace culture.

The TNS Department is comprised of innovative teams of well-funded and recognized principal investigators and outstanding researchers. This position is integral to the success and impact of multiple innovative programs, and the successful candidate will have the opportunity to meaningfully contribute to a very exciting environment.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

Duties & Responsibilities:

• Contribute to the management and development of departmental initiatives.
• Plan and organize departmental events including logistics and services coordination.
• Provide support for the educational enterprise including lecture scheduling and materials distribution.
• Prepare background information for meetings and appointments.
• Assist in scheduling meetings for the team at-large including both internal and external stakeholders.
• Reconcile department purchasing transactions, aid financial analysts, and ensure policy compliance.
• Process expense and travel reimbursements.
• Assist with onboarding new employees and personnel growth.
• Assist with planning and coordination of seminar speakers, visitors, and faculty recruitment.

Knowledge, Skills, and Abilities:

• Effective verbal and written communication; ability to communicate with different groups and individuals, both internal and external to University of Arizona.
• Ability to handle multiple, competing deadlines for meetings.
• Flexible and adaptable to the department's growing and changing needs.
• Ability to work independently.
• Demonstrated ability to quickly learn new programs and systems.
• Knowledge of Microsoft suite, Box, and Zoom.

Minimum Qualifications:

• High school diploma or high school diploma equivalency is required.
• Minimum of 5 years of relevant experience, or equivalent combination of education and work experience.

Preferred Qualifications:

• Experience with University financial policies and procedures, particularly regarding purchasing and travel.
• Experience with graphics software such as Creative Cloud and/or web page content maintenance.

FLSA Non-Exempt Full Time/Part Time: Full Time Number of Hours Worked per Week 40 Job FTE 1.0 Work Calendar Fiscal

Job Category Organizational Administration Benefits Eligible Yes - Full Benefits Rate of Pay $20.33-$25.41 Compensation Type hourly rate Grade 5 Compensation Guidance The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.

The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.

Type of criminal background check required: Name-based criminal background check (non-security sensitive) Number of Vacancies 1 Target Hire Date Expected End Date

Contact Information for Candidates Office of Talent Acquisition View email address on click.appcast.io

Application: The online application should be completed in its entirety. Blank or missed information may be considered an incomplete submission.

Cover Letter: Should clearly indicate how your skills and professional employment experience meet the Minimum and the Preferred qualifications (if applicable).

The University of Arizona is a committed Equal Opportunity/Affirmative Action Institution. Women, minorities, veterans and individuals with disabilities are encouraged to apply.