Accounts Payable Clerk

Account Payable Clerk

ATA Services is currently seeking to hire an experienced Account Payable Clerk who has previously worked for the State of New Mexico and has SHARE experience. This position is onsite in Santa Fe, NM.

Pay Rate: $38.00 per hour with weekly pay

Start Date: ASAP

Expected End Date: July 31, 2026

Schedule: Fulltime Monday – Friday; 8am-5pm

Location: In-Office in Santa Fe, NM

Requirements: MUST have SHARE software experience

Position Summary: The Accounts Payable Clerk is responsible for processing and monitoring vendor payments, ensuring compliance with established financial procedures, and maintaining accurate accounting records. This position supports the accounts payable function through invoice review, purchase order verification, voucher entry, payment tracking, and bond-related payment processing.

Essential Duties and Responsibilities:

• Receive and review payment requests submitted through the AIM module.
• Perform matching audits to verify payment requests against approved purchase orders and supporting documentation.
• Accurately enter accounts payable vouchers into the SHARE financial system.
• Monitor payment postings to ensure timely and accurate processing of vendor payments.
• Enter and process draw requests in the Bond Tracking module in accordance with established procedures.
• Verify completeness and accuracy of payment documentation prior to processing.
• Maintain organized financial records and supporting documentation.
• Assist in resolving payment discrepancies and responding to vendor inquiries.
• Ensure compliance with organizational policies, accounting standards, and internal controls.
• Collaborate with internal departments to facilitate efficient payment processing.

Required Knowledge, Skills, and Abilities:

• Knowledge of accounts payable processes and financial recordkeeping practices.
• Ability to accurately review, verify, and process financial transactions.
• Strong attention to detail and organizational skills.
• Proficiency in financial management systems and data entry.
• Ability to prioritize multiple tasks and meet deadlines.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality of financial information.

Qualifications:

• MUST have previous experience and working knowledge with SHARE software.
• MUST have previously worked for the State of New Mexico.
• High school diploma or equivalent required; associate degree in accounting, finance, or related field preferred.
• Experience in accounts payable, bookkeeping, or financial transaction processing preferred.
• Experience using financial management systems such as SHARE, AIM, or similar enterprise accounting software is desirable.

ATA is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, gender, gender identity, sexual orientation, age, national origin, disability, veteran status, or any other protected characteristic under federal, state, or local law.