Grants & Contracts Specialist III (Pre & Post Award)

Grants & Contracts Specialist III (Pre & Post Award)

The University of Pittsburgh Department of Emergency Medicine is seeking a Grants & Contracts Specialist III (Pre & Post Award) employee who will:

Perform pre and post award accounting duties for complex grants and contracts not limited to overseeing the processing of invoices, conducting complex cost analyses, re-budgeting projects, setting up sub-awards, and coordinating supply and equipment purchases. Prepares, negotiates, and monitors grants, contracts, and budgets, processes amendments, modifications, extensions, and terminations of contracts. Maintains award-related schedules; ensures complete and accurate collection and distribution of all materials. Monitors account activity including expenditures, cost transfers, adjustments, reconciliations, and other related transactions. Ensures accuracy and adherence to budgets, sponsor terms, federal regulations, policies, and procedures; provides policy and procedure interpretation. Prepares account reports; analyzes financial documentation and reviews routine reports. Tracks multiple grants and contracts to advise University employees on long-term financial viability. Assists with preparing project budgets.

Job Summary:

Performs pre- and post-award accounting duties for complex grants and contracts. Prepares, negotiates, and monitors grants, contracts, and budgets. Maintains award-related schedules, prepares complex government applications and reports, and interprets policy and procedure. Monitors account activity, performs internal audits, resolves complex issues, and reviews routine financial documents. Develops and implements accounting techniques and procedures for operational improvements and assists with managing special projects and preparing operating budgets.

Essential Functions:

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, etc.), Grants Forecasting, Fiscal Panther, Peris, and pertinent grant programs.
• Excellent communications skills via phone, email and virtual platforms (Teams, Zoom, etc.) is imperative.
• Ability to sit for long periods of time and attend meetings in various campus buildings when required.

Physical Effort:

Must be able to sit or stand for prolonged periods of time and lift small packages under 10 lbs.

The University of Pittsburgh is an equal opportunity employer / disability / veteran.

Assignment Category: Full-time regular

Job Classification: Staff.

Job Family: Research

Job Sub-Family: Grants & Contracts

Campus: Pittsburgh

Minimum Education Level Required: Bachelor's Degree

Minimum Years of Experience Required: 2

Work Schedule: Monday - Friday, 8:30 am - 5:00 pm

Work Arrangement: Hybrid: Combination of On-Campus and Remote work as determined by the department.

Hiring Range: TBD Based Upon Qualifications

Relocation Offered: No

Visa Sponsorship Provided: No

Background Check: For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances: Not Applicable

Required Documents: Resume

Optional Documents: Not Applicable