Talent Coordinator

Job Description

WHO WE ARE LOOKING FOR

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Our Client is seeking Talent Acquisition Specialists to support high-volume hiring in a fast-growing manufacturing environment. This role focuses on coordinating and supporting the hiring process in partnership with the Company's designated RPO provider.

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This is not a direct recruiting role and does not include candidate sourcing or requisition ownership . Instead, this position plays a critical role in ensuring interview coordination, candidate flow, pre-employment compliance, and onboarding readiness are executed efficiently to support aggressive hiring targets.

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You'll thrive in this role if you enjoy a fast pace, high impact work, and keeping complex processes organized and moving forward.

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Work Schedule and ONSITE in Warsaw: 8:30 am - 5 pm, 30 minute lunch (we ask for all to be flexible as we continue to grow)

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WHAT YOU GET TO DO

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Talent Acquisition Support (Coordination-Focused)

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• Coordinate recruiting activities in partnership with the Company's designated RPO provider; this role does not perform sourcing or direct recruiting
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• Support end-to-end interview scheduling, coordination, and candidate flow management
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• Partner with interview teams to drive timely and effective hiring decisions
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• Maintain accurate, complete, and audit-ready interview documentation
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• Ensure candidate evaluations align with defined role requirements and established hiring criteria
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• Monitor staffing plans, including backfills, to ensure alignment with ramp targets and forecasted hiring needs
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Candidate Experience & Hiring Coordination

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• Serve as a key point of contact for candidates throughout the scheduling and pre-start process
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• Provide clear communication on interview logistics, next steps, and onboarding requirements
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• Support offer coordination and handoffs in partnership with the RPO and HR team
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• Ensure a consistent, positive, and timely candidate experience
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Pre-Start & Compliance Tracking

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• Track, monitor, and drive completion of all pre-employment requirements, including:
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• - Drug screenings
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• - Background checks
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• - Employment eligibility documentation (Form I-9 and supporting documentation)
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• Follow up with candidates to resolve missing or incomplete onboarding requirements
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• Maintain accurate onboarding and compliance status records in Company-designated systems
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Onboarding Administration

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• Manage onboarding workflows in alignment with Company policies and procedures
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• Ensure all required onboarding documentation is completed prior to orientation
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• Coordinate onboarding timelines to align with scheduled orientation sessions
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• Escalate risks, delays, or compliance issues to Company leadership as needed
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Reporting & Hiring Support

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• Track hiring progress against staffing plans and ramp targets
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• Support reporting related to hiring readiness, onboarding status, and candidate flow
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• Identify risks, delays, or bottlenecks impacting hiring timelines
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• Participate in regular hiring reviews and operational check-ins
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WHAT YOU BRING TO THE TEAM

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Required Qualifications

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• High school diploma or equivalent (Bachelor's degree preferred).
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• 2+ years of recruiting or talent acquisition experience.
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• Experience supporting high‑volume hiring environments.
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• Strong organizational and time‑management skills.
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• Clear, professional communication and relationship‑building ability.
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Preferred Qualifications

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• Manufacturing or hourly workforce recruiting experience.
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• Experience using an ATS or HRIS system.
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• Ability to support multiple requisitions simultaneously.
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• Willing to coach the more technical skills if inter-personal & communication skills are exceptional
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