Grain Inventory Control Specialist

Job Description

Job Description

Summary:

The Inventory Control Specialist is responsible for maintaining accurate inventory records and processing grain-related transactions within the company’s ERP system. This position will work closely with procurement, production, and accounting to reconcile inventory, troubleshoot discrepancies, track product movement, and ensure accurate and timely processing of contracts, production activities, and payments.

Essential Functions:

• Process inventory and grain-related transactions within the ERP system 
• Establish and maintain grain contracts, including source, terms, and delivery information 
• Record grain deliveries, quality parameters, storage charges, and adjustments accurately 
• Track lot movements across multiple locations and production processes to ensure accurate traceability 
• Reconcile physical inventory to ERP balances and resolve discrepancies 
• Troubleshoot ERP inventory inaccuracies and coordinate necessary corrections 
• Complete production orders and related consumption transactions within the ERP system 
• Review grain, freight, and storage invoices for accuracy before submitting to Accounts Payable 
• Partner with departments to ensure accurate and timely inventory transactions 
• Maintain inventory documentation to support reporting, traceability, audit requirements 
• Identify opportunities to improve ERP processes, inventory accuracy, and internal controls 
• Assist with physical inventories, cycle counts, month-end activities, and inventory-related projects 
• And other duties as assigned by supervisors

Qualifications:

To perform this job successfully an individual must be able to perform each essential function satisfactorily. High school diploma or equivalent required; associate or bachelor’s degree in business, Accounting, Supply Chain, Agriculture, or related field preferred. Previous experience working with inventory control, purchasing, accounting, agriculture commodities, or related ERP transactions preferred. Experience with an ERP system required or strongly preferred; experience with Microsoft Dynamics 365 Business Central highly preferred. Experience working with inventory reconciliation, lot tracking, production orders, purchasing, receiving, or AP process preferred. Grain, agriculture commodity, food manufacturing or manufacturing inventory experience is a plus.

Skills and Competencies:

Strong attention to detail with a high level of accuracy in data entry required. Strong analytical and problem-solving skills with the ability to research discrepancies and identify the source of inventory inaccuracies.

Ability to understand how transactions in ERP system impact inventory, production, purchasing, and finance. Proficiency with Microsoft Office. Ability to manage multiple transactions, deadlines, and priorities. Strong organizational and follow-through skills. Ability to communicate effectively and work collaboratively across Procurement, Production, Accounting, Quality, and other departments. Ability to learn complex processes and understand the flow of inventory through multiple locations. Commitment to accuracy, accountability, continuous improvement, and maintaining appropriate internal controls.

Language Ability:

Ability to read and comprehend work instructions. Ability to write simple and complex correspondence. Ability to understand and follow instructions. Ability to understand instructions in English. Ability to effectively present information and communicate thoughts, ideas, and problems to fellow employees, small groups, and management on a one-on-one basis.

Work Environment:

The work environment is in a manufacturing facility. The environment is often dynamic and collaborative, with collaboration being essential in this role. Employees will contribute to overall production goals, with employees supporting the efficiency and effectiveness of the manufacturing processes. This setting requires attention to detail, adherence to protocols, and the ability to adapt to the demands of the company. Working hours outside of standard office hours may be required.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential responsibilities of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Will sit for long periods of time, operate office equipment, and regularly use keyboard while typing. Walking required to carry out duties. Will be occasional lifting of office supplies, typically not exceeding 20 pounds. No harmful exposure.

General:

At American Pop Corn Company, our culture is built on our TACT values – Teamwork, Always Learning, Customer First, & Tenacious. We are committed to creating a workplace where employees treat one another with respect, communicate openly, and work collaboratively toward shared goals.

Every employee plays an important role in our success. We are expected to support one another, remain adaptable, and step in when needed to help teammates or serve our customers. Employees are responsible for maintaining our high standards of safety, quality, and sanitation while identifying opportunities to solve problems, improve processes, and increase efficiency. By embracing our continuous learning, taking ownership of our work, and consistently putting our customers first, we strengthen our team and contribute to the long-term success of the Company.

Benefits:

American Pop Corn Company has an amazing benefits package! Here are just some of our great benefits:

• FREE family health and dental insurance. That's right - JOLLY TIME doesn't charge for these benefits - and it's a major medical plan with full coverage!