Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to join a team in Orlando, Florida in a contract-to-permanent capacity. This position is well suited for someone who is comfortable managing high-volume invoice processing, maintaining accurate financial records, and building strong vendor relationships. The role will support day-to-day payable operations while contributing to efficient bookkeeping and overall accounting accuracy.

Responsibilities:
• Process a high volume of invoices each week with close attention to accuracy, approval status, and coding details.
• Review and assign proper account codes to vendor invoices before entering them into the accounting system.
• Administer payment activities, including ACH transactions and scheduled check runs, to ensure vendors are paid on time.
• Maintain organized and up-to-date vendor records, including documentation, payment terms, and account details.
• Communicate with vendors to address invoice discrepancies, payment questions, and account issues professionally and promptly.
• Support bookkeeping and full-cycle accounting tasks by assisting with reconciliations and general ledger-related activities.
• Enter payable data into QuickBooks Online and use Microsoft Office tools, especially Excel, to track and report financial information.
• Help manage package and vendor-related coordination as part of daily administrative and accounts payable operations.• At least 3 years of experience in accounts payable, bookkeeping, or a closely related accounting role.
• Proven ability to handle invoice processing in a fast-paced, high-volume environment.
• Experience with account coding, invoice entry, ACH payments, and check run administration.
• Working knowledge of QuickBooks Online and Microsoft Office applications, including strong Excel skills.
• Familiarity with vendor file maintenance and clear, detail-oriented vendor communication practices.
• Understanding of full-cycle accounting principles and general ledger support activities.
• Strong organizational skills with a high level of accuracy and attention to detail.