Scheduling Assistant

Job Description

Job Description

Position Summary:The basic function of the Scheduling Assistant is to provide support for scheduling functions. Essential Duties and Responsibilities include the following. Other duties may be assigned.Entering Customer Sales OrdersGenerate Forecasting and Auto-SalesCreate & Schedule JobsManage & Review Multiple Customer Portals: Date Adjustments, Order Acknowledgements, Tracking Data Input, & MoreCustomer Email Communications: Order Status, Quantity Adjustments, Open Order Reports, & MoreReview Comparison Reports: Verify and correct data between customers and our ERP system.Review and release jobs to the shop floorRun daily reports that correspond with scheduling, sales, engineering, shipping, and customers.Assist Managers/Supervisors/Shop Floor Employees with Priority List Items and keeping status of jobs updated.Assist Shipping department with Customer LogisticsProvide back up support for Engineering Assistants as needed.Provide back up support when the Orders/Client Relations Manager is not available.Qualifications:To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Advanced level computer skills in Microsoft Office products, particularly Word and ExcelBasic ERP system knowledgeIn depth knowledge of clerical and organizational techniquesExcellent written and verbal communication skillsAbility to multi-task and follow throughMust keep composure as this position handles a lot and deals with not only our employees, but the customer baseWork well in a team environment, maintain a positive attitude and willingness to learnConfidentiality is a mustEducation and/or Experience:High School Diploma or GEDPreferred: Diploma or AA degree in Office Administration/Administrative Assistant. Six months to one year related experience and/or training in a manufacturing setting preferred. Physical Demands Include:Sitting, standing, and walkingUse of hands and arms to operate office equipmentBeing able to see (20/25 vision with glasses, 20/25 without) and hear (with mechanical assistance if necessary) sufficient to understand and comprehend individual one-on-one conversations Work Environment:This person will work in an office which is a temperature controlled environment with moderate noise. There will be outside time spent in the manufacturing environment. This setting involves manufacturing equipment with others working in close proximity.  Supervisory Responsibilities:None PPE Requirements:Safety glasses or side shieldsClose-toed or Steel-toed shoes/boots