Woodland Forrest Elementary School - Secretary/Bookkeeper

Alabama Department of Education

Tuscaloosa, AL

Job Summary

Elementary Secretary/Bookkeeper

QUALIFICATIONS

High school diploma with secretarial training required
Two (2) years of job-related experience preferred
Must meet the suitability criteria for employment and/or certification/licensure under the Alabama Child Protection Act of 1999 and Act No. 2002-457

FLSA STATUS

Non-exempt

SUPERVISOR

Principal

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:

Knowledge of the procedures, practices and operation of an elementary school
Ability to use excellent business English, grammar, spelling and punctuation
Ability to develop proficient use of STI and McAleer Systems
Proficiency in technology programs such as Word, Excel, Access, publisher and other Microsoft Programs
Ability to communicate clearly and concisely, both orally and in writing, including clear, polite telephone communications skills
Ability to communicate effectively via e-mail and other electronic communications
Ability to work effectively under minimal supervision
Ability to exercise tact, good judgment and initiative in dealing with students, faculty and the public
Ability to maintain the confidentiality of student, payroll and personnel records
Demonstrated typing skills at a minimum of 50 words per minute
Ability to develop knowledge and skill with the dispensing and recording of students' medications
Dispenses and records medication in accordance with Board polices, procedures and practices
Be capable of moving and lifting moderately heavy weights
Physical and emotional ability and dexterity to perform require work and move about as needed in a fast-paced, high-intensive work environment

ESSENTIAL FUNCTIONS

Provides secretarial services for the principal and other administration
Maintains existing student records, initiates new records for incoming students, and forwards required records for transfer students
Provides routine management of the principal's office
Publishes the daily bulletin for teachers and students
Inputs and monitors all functions related to the time-clock and ensures its effective and accurate operation
Supervises office assistants
Makes necessary computerized administrative reports related to attendance, discipline, personnel and grade reporting
Verifies and submits to the administration the monthly service report for approval
Maintains and effectively operates all functions related to STI such as, student attendance, scheduling, discipline reports and report cards.
Ensures accurate and appropriate correspondences with parents, administration and staff
Contacts parents when necessary as directed by administration
Provides assistance and guidance to the elementary receptionist (where applicable)
Performs the duties of the elementary receptionist when necessary
Takes leave time in accordance with Board policy and reports all absences to SubFinder as required
Attends work and arrives/departs work as determined by school administration
Assumes other reasonable and equitable job related duties as assigned by the immediate supervisor

TERMS OF EMPLOYMENT

The terms of employment shall be in accordance with the provisions of the Board's Policy Manual, Students First Act and the Board's Salary Schedule - School Administrative Support.

EVALUATION

Performance evaluation shall be in accordance with the provisions of the Board's policy on Evaluation of Support Personnel - GCRK and GCRK - R.

SOURCE: Tuscaloosa City Schools, Tuscaloosa, Alabama

DATE: 05/31/2005

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Vacancy posted 2 days ago

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