Senior Administrative Assistant

Key responsibilitiesProvide high-level executive support to the two-person senior leadership teamProcess meeting and call notes and enter them accurately into the CRMPrepare extensive briefing notes and background materials ahead of meetings and callsManage complex calendars and coordinate meetings across multiple stakeholders and time zonesReview upcoming conferences and attendee lists to identify relevant contacts and opportunitiesHelp track business development outreach, including target lists and follow-upsCoordinate with the firm's outside marketing agency on projects and deliverablesAssist the research team as neededMaintain the CRM and electronic filing systemsHandle sensitive and confidential information with the highest degree of discretionQualifications5+ years of administrative support experience, ideally supporting senior executivesExperience in alternative asset management, private credit or financial servicesHard-working and proactive, with a track record of anticipating needs and staying one step aheadHighly responsive, with quick and precise handling of communicationsHighly organized, with extreme attention to detailAbility to synthesize information quickly, work independently, and know when to ask questionsStrong technology skills, including Microsoft Office (Outlook, Word and Excel) and AI toolsStrong research and written communication skillsWorks well under pressure, managing multiple priorities and meeting deadlinesProfessional demeanor, excellent client service skills and a high level of discretionFamiliarity with CRM systemsMust live within commuting distance of West Palm BeachBachelor's degree preferred but not requiredBeacon Hill was founded to set a new standard in search, career placement and flexible staffing. Our client, a well-established professional services firm in West Palm Beach serving the alternative asset management industry, is seeking a polished, highly organized and proactive Executive Assistant to support its two-person senior leadership team. This individual will serve as a trusted business partner, supporting meeting preparation, business development, marketing and research in a fast-paced, client-focused environment. The ideal candidate is hard-working, detail-obsessed and always one step ahead, responding to communications quickly and precisely and making sure the team walks into every meeting fully prepared. Preferred experience in alternative asset management, private credit or financial services is important. The role is primarily remote, but candidates should live within commuting distance of West Palm Beach, as in-person support may be needed on short notice.Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.Company ProfileFounded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting .Benefits InformationBeacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.We look forward to working with you.Beacon Hill. Employing the Future (TM)J-18808-Ljbffr Beacon Hill Staffing Group, LLC