Payroll Coordinator

Payroll Coordinator

About the Organization Concern Housing is a non-profit agency committed to helping individuals and families to live in the community with dignity and enhanced opportunities through the provision of housing and support services. We are one of the largest housing agencies of this kind in New York State, currently serving approximately 1,300 individuals and families in over 240 locations. Concern offers a variety of housing options with individualized support services designed to support personal growth and independence. Our workplace culture thrives by embracing diversity and rewarding innovative ideas. Diversity at our agency means fostering a workplace in which individual differences are recognized, appreciated, respected and responded to in ways that fully develop and utilize each person's talent and strengths.

Position Payroll and Benefits Administrator

Full-Time/Part-Time Full-Time

Location Medford, NY

Salary

Days/Hours

Description

Concern Housing is seeking a Payroll Coordinator to be responsible for the accurate and timely processing of payroll for a mid-sized, growing non-profit organization. This role partners closely with Human Resources and Finance to ensure payroll data integrity, compliance with applicable laws, and proper recordkeeping. The Payroll Coordinator is highly detail-oriented, organized, and experienced in payroll operations and systems.

Schedule: Monday - Friday; 9am - 5pm

Location: Medford, NY (This is not a remote position)

Duties and Responsibilities:

• Process small weekly payroll for Surf Vets Bagels, LLC and high-volume biweekly payroll for Concern Housing, ensuring accuracy and timeliness for 400+ employees in a growing organization.

• Process additional payrolls as needed, including bonus and retroactive pay.

• Stay current with federal and New York State payroll laws and compliance requirements.

• Enter new hires, maintain accrual policies in the HRIS system and process employee changes impacting payroll.

• Review and audit approved employee timesheets for accuracy, schedule adherence, PTO usage, and overtime compliance.

• Partner with Finance to ensure accurate general ledger mapping of position codes and funding sources.

• Coordinate with HR on employment status changes, including transfers and terminations.

• Prepare and maintain wage notices for all employees.

• Audit and maintain employee accruals for accuracy in rates and policy application.

• Assign and manage user access for time and attendance systems.

• Maintain timeclocks, badge IDs, and employee timeclock enrollments; collaborate with PayChex and IT to resolve system issues.

• Set up and manage employee earnings, garnishments, tax withholdings, and benefit deductions.

• Maintain accurate employee roster, including per diem staff listings.

• Train supervisors and assist in developing and documenting payroll-related policies and procedures.

• Identify and recommend process improvements and system efficiencies to support organizational growth.

• Calculate and prepare quarterly third-party sick pay and NYS Paid Family Leave premiums.

• Process biweekly 403(b) contributions and loan repayments, and quarterly 401(a) contributions to MetLife.

• Respond to employee inquiries regarding pay, deductions, and payroll policies.

• Complete employment verifications in compliance with company policy.

• Support year-end processing, including W-2 preparation and benefit deduction updates.

• Assist with payroll reporting and documentation for audits and executive requests.

• Support internal controls related to employees transfers and separations, including account maintenance, systems access, and company property.

• Perform other related duties in support of HR operations.

• Maintain compliance with all required compliance documents and trainings.

Requirements:

• Bachelor’s degree in Business, Finance, HR, or related field preferred. 3-5+ years of payroll experience, preferably in a nonprofit or mid-sized organization.

• Working knowledge of payroll accounting and benefits deductions.

• Strong attention to detail and problem-solving skills.

• Proficiency in Microsoft Excel and HRIS/payroll systems.

• Ability to manage multiple priorities and meet deadlines.

• Strong interpersonal and communication skills.

• Ability to maintain confidentiality of sensitive information.

• PayChex FLEX experience preferred.

Concern Housing offers a generous benefit package which includes; Medical Insurance (Agency pays 80% of the premium), Affordable Voluntary Dental and Vision Insurance, Flexible Spending Accounts, Agency Sponsored Retirement Plan, Employee Sponsored 403(b) Retirement Plan, Agency Sponsored Life Insurance Coverage and an Excellent Paid Time Off Package. Concern encourages employee growth, offering Educational Assistance and Scholarship Programs, Licensure Reimbursement and Possible Internship/Clinical Supervision. Referral Bonuses are also available!

Salary: $70,000- $80,000/yr

Position Requirements

EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.