Project Coordinator

Overview

The Project Coordinator supports marketing and communications initiatives by managing the development and delivery of collateral materials and projects from concept through final distribution. This role works with internal stakeholders, content and creative teams, and external vendors to ensure projects are completed accurately, on time, and within scope.

Key Responsibilities

• Coordinate the end-to-end development of marketing materials including brochures, flyers, newsletters, reports, presentations, and other collateral
• Manage project intake, gather requirements, and define key details such as audience, messaging, timelines, and distribution
• Track and manage multiple projects simultaneously across all stages including content development, design, editing, approvals, production, and distribution
• Maintain project tracking systems (e.g., Asana) and ensure all stakeholders have visibility into project status
• Assign and maintain unique identifiers (e.g., material control numbers) for all collateral
• Facilitate project kickoff meetings and ongoing coordination with internal teams and stakeholders
• Collaborate with content, design, and web teams to develop and finalize materials
• Obtain approvals from relevant stakeholders and ensure compliance with requirements before production
• Coordinate with vendors to gather cost estimates, manage printing, and oversee distribution
• Develop editorial calendars and content plans for newsletters and communications campaigns
• Maintain organized project files, documentation, and audit trails
• Support administrative processes such as creating purchase orders, processing invoices, and preparing reports or presentation materials
• Conduct regular reviews of existing collateral (print, digital, and web) to ensure accuracy and consistency
• Manage inventory of printed materials, marketing assets, and promotional items

Qualifications

• Bachelor’s degree (or equivalent experience) in marketing, communications, business, or a related field
• Minimum 1 year of relevant experience in project coordination, marketing, or communications

Skills & Experience

• Strong project management and organizational skills with the ability to manage multiple projects at different stages
• Excellent written and verbal communication skills with strong attention to detail
• Ability to collaborate cross-functionally and manage stakeholder relationships
• Experience working with project tracking tools (e.g., Asana or similar)
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Ability to work independently, prioritize tasks, and adapt to changing priorities

Preferred Qualifications

• Experience in B2C marketing environments
• Familiarity with print production processes and timelines
• Experience with project management tools (e.g., Asana)
• Experience with purchase order and invoice processing systems (e.g., NetSuite)
• Bilingual skills (e.g., Spanish) are a plus

Job Type & Location

This is a Contract position based out of Santa Barbara, CA.

The pay range for this position is $24.00 - $26.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Santa Barbara,CA.

This position is anticipated to close on Jun 1, 2026.

About TEKsystems

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

About TEKsystems and TEKsystems Global Services

We’re a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We’re a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We’re strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We’re building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.