Procurement Specialist

Summary

The Procurement Specialist performs procurement activities related to ensuring that the court is supplied with materials equipment and services required to function efficiently. The position coordinates the purchase of goods and services in compliance with judiciary procurement policies procedures and approved internal controls. The incumbent processes purchase orders maintains vendor relationships tracks deliveries and ensures proper documentation of all procurement activities.

Duties

Representative duties are intended to illustrate the major duties and responsibilities that are performed by this position. Representative duties may be adjusted and additional duties may be added based on the operational needs of the court. Responsibilities of the Procurement Specialist may include but will not be limited to:

• Contracting and Procurement Management: Serve as a contracting officer responsible for primarily purchasing consumable and automation supplies equipment and services. Process purchase orders for goods and services from government and non-government sources using the judiciarys financial management system. Coordinate with court financial staff to verify authorization and availability of funds prior to processing purchase requests. Develop and maintain tracking systems for funds commitments obligations and expenditures. Track and process subscription renewals cancellations and transfers. Review and process travel authorizations obligate travel funds and approval central court travel requests.
• Vendor and Contract Management: Identify evaluate and maintain lists of vendors and sources of supply for goods and services. Research and evaluate suppliers based on price quality selection service reliability and compliance with federal procurement requirements. Coordinate with selected vendors on supply and delivery of purchased items. Track delivery of goods and services following up on outstanding orders to ensure timely receipt. Assist with contract administration including clarifying requirements resolving conflicts and monitoring vendor performance. Plan and coordinate time and delivery of purchases. Negotiate with vendors for optimal pricing on contracted services and purchases.
• Records Management and Reporting: Maintain comprehensive procurement documentation in compliance with judiciary and local record retention requirements and audit standards. Prepare procurement reports for management review. Reconcile financial accounts related to procurement activities. Ensure separation of duty practices in procurement activities. Support internal and external audits by providing required access to information to auditors including access to financial records files policies and procedures. Cooperate with auditors to demonstrate full accountability efficient use of judiciary resources and compliance with all requirements. Maintain confidentiality and information security and standards for all procurement records containing sensitive pricing court or vendor information including adhering to confidentiality and security requirements during the solicitation process.
• General Responsibilities: Communicate and respond to requests from judges chambers staff and management about financial management travel and procurement activities. Communicate clearly and effectively both orally and in writing to explain financial and travel management concepts to individuals and groups with varying experience and backgrounds. Interact effectively with vendors and staff providing good customer service and resolving difficulties efficiently while complying with regulations rules and procedures. Prepare required reports and gather the appropriate documentation. Assist in developing implementing and maintaining written procedures for assigned functions. Comply with and maintain awareness of the Guide to Judiciary Policy applicable Administrative Office of the U.S. Courts policies and procedures internal controls guidelines and all local policies and procedures. Abide by the Code of Conduct for Judicial Employees and court confidentiality requirements. Demonstrate sound ethics and good judgment.

Requirements

Conditions of employment

Only those applicants selected for an interview will be contacted. For in-person interviews candidates must travel at their own expense. The court reserves the right to modify the conditions of this announcement commence interviews immediately withdraw the announcement or fill the position at any time any of which actions may occur without notice.

The position will report to downtown Washington DC; limited telework may be available on an ad hoc basis and/or according to agency policy. Employees of the United States Court of Appeals for the Federal Circuit are excepted service at-will appointees. Federal civil service classifications or regulations do not apply. All offers of employment are provisional pending successful completion of a background check or investigation and a favorable employment suitability determination. This position is subject to Electronic Funds Transfer (EFT) for payroll deposit.

Applicants must be a U.S. citizen or otherwise eligible to work in the United States. Non-citizens may be interviewed and considered but will receive employment offers only if they qualify under an exception in 8 U.S.C. 1324b(a)(3)(B). Under that provision a lawful permanent resident seeking citizenship may not apply until having held permanent resident status for at least five years (three years if seeking naturalization as the spouse of a U.S. citizen); once eligible the individual must apply for citizenship within six months and complete the process within two years of applying (absent delays caused by application processors). Non-citizens who have not held permanent resident status for five years must execute an affidavit affirming their intent to apply for citizenship once eligible.

Qualifications

Specialized Experience

• CL 25 ($56478 - $70623): Entry-level position. Candidates must possess at least one (1) year of specialized experience that provided the opportunity to acquire knowledge of rules regulations and terminology in at least one but preferably two or more of the functional areas of procurement management such as supplier sourcing contract management purchase order management and vendor relations management. Alternatively candidates may qualify by completing a bachelors degree in accounting finance business administration or other related field from an accredited college or university and superior academic achievement as listed below.
• CL 26 ($62212 - $77771): Candidates must possess at least two (2) years of progressively responsible specialized experience that provided knowledge of rules regulations and terminology in at least one but preferably two or more of the functional areas of procurement management supplier sourcing contract management purchase order management and vendor relations management. One year of specialized experience may be substituted by a bachelors degree in accounting finance business administration or a related field from an accredited college or university and superior academic achievement as listed below.
  • Superior Academic Achievement
  • An overall B grade point average equaling 2.90 or better of a possible 4.0; AND/OR
  • Standing in the upper third of the class; AND/OR
  • 3.5 average or better in the major field of study such as in accounting finance business administration or a related field that would prepare a candidate well to perform in this position; AND/OR
  • Election to membership in Phi Beta Kappa Sigma XI or one of the National Honorary Scholastic Societies meeting the minimum requirements of the Association of College Honor Societies other than Freshman Honor Societies.
• Completion of one academic year (18 semester or 27 quarter hours) of graduate study at an accredited college or university. A degree program in accounting finance business administration or a related field is preferred.

Required Competencies

• Knowledge of and experience using automated financial management and procurement systems
• Demonstrated proficiency in procurement record-keeping completing procurement forms preparing procurement documents (e.g. requests for information requests for quotation requests for proposal and statements of work) and proposal evaluation
• Ability to work independently and to set priorities across multiple assignments as well as to work cooperatively in a team environment
• Knowledge of and experience with SharePoint Online Microsoft Office 365 and Adobe Acrobat

Preferred Qualifications

• A bachelors degree from an accredited college or university in accounting finance or related field
• Prior experience in federal judiciary or government procurement operations
• Familiarity with federal judiciary procurement systems and procedures
• Knowledge of federal appropriations law and practices

Education

At a minimum candidates must possess a high school diploma or equivalent.

Additional information

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Candidates should be committed to improving the efficiency of the Federal government passionate about the ideals of our American republic and committed to upholding the rule of law and the United States Constitution.

Required Experience:

IC