Billing Coordinator
William Vaughn TA
Job Description
Job Description
A leading professional services firm based in San Francisco is seeking a detail-oriented Billing Coordinator to join its finance team. This role plays a critical part in ensuring accurate, timely billing and maintaining strong relationships with internal stakeholders. The ideal candidate thrives in a fast-paced environment, understands the importance of precision, and can manage high-volume billing with confidence.
Billing Coordinator Responsibilities
• Manage full-cycle billing processes including prebill preparation, edits, and final invoice distribution
• Partner closely with attorneys, consultants, or project managers to review billing details and ensure accuracy
• Maintain billing schedules and ensure timely submission of invoices in accordance with client guidelines
• Process electronic billing through various e-billing platforms and client portals
• Monitor and resolve billing rejections, discrepancies, and submission issues
• Assist with accounts receivable follow-up, collections support, and aging analysis
• Prepare and maintain billing reports, WIP reports, and other financial tracking documents
• Ensure compliance with client-specific billing requirements and internal policies
• Support month-end close by providing billing data and reconciliation support
• Identify opportunities to streamline billing processes and improve efficiency
Billing Coordinator Qualifications
• 3–5+ years of billing experience, preferably within a professional services, legal, or consulting environment
• Strong understanding of full-cycle billing and client billing guidelines
• Experience with e-billing platforms such as Aderant, Elite, or similar systems
• Proficiency in Excel and financial systems
• High attention to detail with strong organizational skills
• Ability to manage multiple priorities and meet tight deadlines
• Strong communication skills with the ability to work cross-functionally
• Experience supporting high-volume billing environments preferred
$10k
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