Development Administrative Assistant

WE ARE CASA & CASA IN ACTION SYNOPSIS: 
We Are CASA’s mission is to create a more just society by building power and improving the quality of life in working-class: Black, Latino/a/e, Afro-descendent, Indigenous, and Immigrant Communities. Our vision is rooted in the collective power of our community, our inclusive, permanent, member-led movement radically transforms communities and systems to ensure the needs, dreams, and aspirations of members are fully met as we strive for justice and full liberation at home and in solidarity with others across the world. We Are CASA has a sister organization, CASA in Action, a separate, but related, nonprofit organization that is exempt from federal income tax under section 501(c)(4) of the Internal Revenue Code.  Although We Are CASA and CASA in Action share a common goal of supporting immigrants and low-income people in Maryland, Pennsylvania, Virginia, and Georgia, they are separate organizations with their own board of directors.  A set of employees at the two organizations, including the person filling this position, shares their time between the two organizations.  This has no effect on salary or benefits.

DEPARTMENT SYNOPSIS: 
We Are CASA’s Development Department raises funds and in-kind contributions from foundations, government agencies, individuals, corporations, congregations, unions, and partner organizations to ensure We Are CASA’s financial stability.

POSITION SUMMARY: 
We are seeking a motivated, detail-oriented individual to join our team.  The Development Administrative Assistant is responsible for providing administrative support to the development department, and specifically to the individual giving program. They are responsible for the integrity of the donor database, producing communications with funders and donors including letters, memos, emails, and other correspondence. This position also provides support for fundraising events, including tracking RSVPs, handling vendor relations, and managing other logistics, and providing other support for the development team.

ESSENTIAL RESPONSIBILITIES:  

• Maintain accurate donor database of contacts and funders, including communication preferences, and giving history for all individual, small business, and congregation donors.
  • Involves data entry, and diligent, detail-oriented quality control to assist the development team in securing funding and maintaining utmost quality of stewardship of funds.
• Assist in tailoring and improving We Are CASA’s fundraising software to track donor information and to segment We Are CASA’s donor base according to their interests and responses. 
• Design and produce queries, exports, and reports for the development team.
• Manage the receipt and deposit of checks and other payments to We Are CASA as well as the proper recording of payment records in CASA’s database systems.
• Coordinate with the Finance Dept to ensure financial accuracy between Development revenue records and Finance records.
• Produce donor and funder gift acknowledgement.
• Assist in event planning, to include managing logistics, maintaining RSVP list, assist in securing / managing vendors, assist in securing / tracking sponsorships.
• Support in Office administration (organizing and filing, maintaining supplies).
• Field general donor inquiries as received via phone, email, and MMS.
• Support in preparing materials for funder and donor visits as needed.
• Assist in major donor prospect research, tracking results of call time.
• Assist in processing grant paperwork (obtaining signatures, returning documents via mail) and preparing proposals that require hardcopy submission, including delivery if needed.
• Work with supervisor and We Are CASA’s communication team to develop We Are CASA’s annual report
• Assist in preparing donor-facing documents
• Work with volunteers to help with mailings, special events, and other development activities as needed.
• Receive all department mail and route to appropriate team members.
• Other duties assigned by supervisor.

EDUCATION/CERTIFICATIONS/LICENSURE

• Two years of prior experience in the fundraising/nonprofit sector, preferably with a variety of skills and experiences (database management, relationship management, events, etc.)
• Bachelor’s degree required or comparable experience

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED: 

• Interest in working for a social justice organization within the immigrant rights movement.
• Highly organized and efficient, “can-do” attitude, flexibility, commitment to teamwork, high degree of personal initiative.
• Very strong computer skills, including knowledge of CRM software, MS Word, Excel, google apps.  Background / knowledge of fundraising software a plus.
• Strong project management skills: successful experience prioritizing and managing multiple tasks efficiently, as well as completing follow-up.
• Highly efficient, “can-do” attitude, flexibility, teamwork, and attention to detail; high degree of initiative.
• High expectations of the quality of work that comes out of the development office. 
• Ability to work efficiently in occasionally stressful environments.
• Effective oral and written communication skills. Strong “people skills” – able to communicate professionally and congenially in writing and in person. 
• Supportive of We Are CASA’s mission and able to communicate the value of the mission to donors.

COMPENSATION: $24.04 - $28.84

BENEFITS DESCRIPTION:
Who is eligible?

• All full time and part time permanent positions working 20 hours or more per week.

What We Offer:

• Generous paid time off , including: annual leave starting at three weeks per year (proportional accrual per pay period), two weeks of sick leave, three days of personal leave, and additional compensatory leave for exempt employees.
• Sixteen (16) paid holidays per calendar year.
• Excellent Benefits Package including employer paid benefits as follow:
  • Health, dental, and vision insurance (We Are CASA pays 100% of the premium costs for the employee up to our HMO plan, 55% for couples, 65% for children and 60% for family)
  • Basic life and AD&D
  • Long and Short Term Disability insurance
  • Professional Development: Those pursuing a course of study related to work performed at We Are CASA may be eligible for a reimbursement up to $3,000.
  • Employee Assistance Program (EAP)
• Additional voluntary benefits:
  • FSA Account including Dependent Care.
  • 401(k) retirement plan with a 2% employer discretionary match.
  • Supplemental Health insurance.
• Allowances:
  • Mileage reimbursements for those positions that are required to drive on We Are CASA business.
  • Cell Phone stipend for those positions that are required to use their cellphone for We Are CASA business

PHYSICAL REQUIREMENTS: 
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to sit, crawling and reaching objects. The employee will frequently be required to stand, lift, carry, push and pull objects.

The employee is occasionally required to stand or walk, do repetitive motions, balance, stoop, kneel and crouch.  
When it comes to physical strength, the employee will required to perform medium work. The employee may be expected to lift up to 25 lbs.

WORK ENVIRONMENT:  
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. 

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

While performing the duties of this job, the employee is occasionally exposed to wet and/or humid conditions and outside weather conditions. The noise level in the work environment is usually moderate. 

ADA: We Are CASA will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990.  

OSHA: This role is not to handle any human body fluids, biological agents, laboratory chemicals, or be exposed to hazardous materials such as noise, asbestos, or carcinogens.

This is a union position, represented in collective bargaining by a Collective Bargaining Agreement with the Communication Workers of America, Local WBNG 32035 - Communication Workers of America (CWA). If you are offered and accept this position, you will be invited to become a member of the union. All bargaining unit positions require membership or agency fee payer status.

We Are CASA and CASA in Action do not discriminate on the basis of race, color, creed, religion, gender identity, sexual orientation, age, mental or physical disability, ancestry, marital status or national origin.

This job description will be reviewed periodically as duties and responsibilities change with business necessity. Essential and marginal job functions are subject to modification. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.