Administrative Assistant II

JOB DESCRIPTION:
Location: Venice High

Cost Center: Venice High

Hours Per Day: 7.5

Shift:

Contract Months: 11

Days Posted: 3

Posting Closing Time: 4:30 PM

Title I: No

Require Test: No

High School Diploma/Equivalent: Yes

Salary Lane: SSP06

Salary Schedules: Salary Schedules


ADMINISTRATIVE ASSISTANT II


SALARY SCHEDULE: SSP6


COST CENTER: DISTRICT-WIDE


QUALIFICATIONS :

• High School Diploma or equivalent.

• Minimum of one (1) year secretarial experience.

• Demonstrate proficiency in secretarial skills.

KNOWLEDGE, SKILLS AND ABILITIES :


Ability to meet and interact with the public. Proficiency in the use of computers and specific software. Knowledge of basic office equipment. General working knowledge of school and/or District. Ability to perform a multitude of clerical tasks and complete repetitive duties without close supervision. Ability to work alone or as part of a team. Good oral and written communication skills. Basic mathematical skills. Good organizational skills.


REPORTS TO :


Principal
District Administrator


JOB GOAL


To perform the duties and functions of the position so that the effectiveness and efficiency of the office is maintained.


SUPERVISES :


N/A


PERFORMANCE RESPONSIBILITIES :

• Perform secretarial and clerical tasks and manage the day-to-day processing of communications, records and secretarial duties within the office.

• Operate a variety of office equipment, including computer.

• Transcribe, create and type correspondence.

• Duplicate, assemble and distribute documents.

• Maintain office records and files.

• Process communications, including telephone calls, Faxes and mail.

• Assist staff and the public by answering routine questions, scheduling appointments and completing forms.

• Assist in preparing communications for students, parents, District staff and/or the public regarding various activities and announcements.

• Communicate effectively with public, students, coworkers and administration.

• Respond to inquiries and concerns in a timely manner.

• Assist in maintaining payroll records as assigned.

• Keep supervisor informed of potential problems or unusual events.

• Demonstrate initiative in the performance of assigned responsibilities.

• Model and maintain high ethical standards.

• Follow attendance, punctuality and proper dress rules.

• Maintain confidentiality regarding school matters.

• Maintain positive relationships with students, parents and staff.

• Participate in workshops and training sessions as required.

• Provide typing, filing, duplicating, inventory, record keeping and other general clerical duties for other school personnel as directed by supervisor.

• Perform data entry as necessary or assigned.

• Prepare all required reports and maintain all appropriate records.

• Follow all School Board policies, rules and regulations.

• Exhibit the interpersonal skills necessary as an effective team member.

• Demonstrate support for the School District and its goals and priorities.

• Sustained focus and attention to detail for extended periods of time.

• Perform other incidental tasks consistent with the goals and objectives of this position.

PHYSICAL REQUIREMENTS :


Light Work: Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force as frequently as needed to move objects.


TERMS OF EMPLOYMENT:


Salary and benefits shall be paid consistent with the District's approved compensation plan. Length of the work year and hours of employment shall be those established by the District.


EVALUATION :


Performance of this job will be evaluated in accordance with provisions of the Board's policy on evaluation of personnel.


Job Description Supplement No. 05