Purchasing Assistant

Kelly® in partnership with Johnson & Johnson - We are looking for a Purchasing Assistant- to work at Johnson and Johnson in Wilson , NC . Let us help you grow at work and discover the next step in your career, all while being a vital part of your community.

• Assignment Duration: 2 years
• Maximum Pay Rate: Upto - $30.00- $38.00 /hr Depending on experience
• Location: On Site, Wilson, NC - 5 days per week
• Contract Duration: 1-3 years, supporting a capital project
• Reports To: Director, Project Management Office (PMO)
• Work Schedule: 8 hours per day between 7:00 AM and 5:00 PM;

Position Summary:

We are seeking a detail-oriented and service-focused contractor to support daily purchasing and project administration for the BioNC capital project. The Purchasing Assistant will prepare and process purchase requisitions in e-Marketplace / SAP Ariba, support new supplier setup, coordinate parcel receipt notifications, receive and reconcile invoices, and resolve invoice-to-purchase-order mismatches that prevent payment. The role will work closely with purchase requesters and the PMO Director to confirm that requested items are relevant to the project and charged to the appropriate budget accounts. Daily workload will vary based on project ordering, receiving, and invoice activity.

Key Responsibilities:

• Purchase Requisition Processing: Prepare and enter accurate, complete purchase requisitions in e-Marketplace / SAP Ariba for goods and services required by the project.
• Request Validation: Review purchase requests for required information, including item or service description, quantity, supplier, quote or supporting documentation, delivery requirements, need-by date, and requester contact information.
• Budget Account Verification: Research and confirm the appropriate budget charge account, cost classification, and project coding. Work with the PMO Director to verify that purchases are relevant to the project and aligned with the correct budget account before submission.
• Supplier Setup and Maintenance: Determine whether suppliers are active in the purchasing system and initiate new vendor onboarding when required. Coordinate collection and routing of required supplier information and follow open setup actions through completion.
• Purchase Order Follow-Up: Monitor requisition and purchase order status, respond to requester questions, and maintain organized records that support order tracking and follow-up.
• Invoice Receipt and Reconciliation: Receive, review, and reconcile supplier invoices against purchase orders, receipts, quantities, pricing, and supporting documentation.
• Invoice Exception Resolution: Own follow-up for invoices that cannot be paid because the invoice does not match the purchase order. Identify the discrepancy, coordinate with requesters, suppliers, Procurement, Finance, or other designated stakeholders, document the resolution, and follow the item through payment readiness.
• Goods Receipt Support: Complete or coordinate receipt confirmation in the applicable system after verifying that goods or services were received and that the related documentation is sufficient for invoice processing.
• Parcel Delivery Notifications: Monitor project parcel deliveries, identify the intended recipient, notify the recipient promptly, and document the delivery or designated storage location as needed.
• Requester Support: Work directly with purchase requisitioners to correct incomplete or inaccurate information, resolve ordering and invoice issues, and explain applicable purchasing requirements.
• Records and Reporting: Maintain accurate trackers, electronic records, and supporting files for requisitions, purchase orders, suppliers, deliveries, invoices, and open exceptions. Provide status updates and escalation of aging or high-risk items to the PMO Director.
• Administrative Support: Support other project administrative needs as assigned by the Director of the PMO team, based on changing project priorities and workload.
• Compliance and Controls: Follow applicable purchasing, approval, documentation, and segregation-of-duties requirements. Do not authorize purchases, approve invoices, or make commitments outside the authority assigned to the role.

Deliverables and Performance Expectations:

• Accurate Transactions: Purchase requisitions, supplier requests, receipts, and invoice records are entered completely and correctly, with appropriate supporting documentation.
• Timely Processing: Daily work is prioritized according to business need, payment urgency, delivery timing, and project impact.
• Exception Ownership: Invoice mismatches and other purchasing exceptions are actively tracked, communicated, escalated when needed, and driven to documented resolution.
• Budget Discipline: Charge accounts and project coding are verified before requisition submission, with questions resolved through the PMO Director or appropriate budget owner.
• Responsive Service: Requesters and delivery recipients receive clear, professional, and timely communication regarding status, missing information, required actions, and issue resolution.
• Reliable Coverage: Records and work status are maintained so another authorized team member can understand and continue open activities when coverage is required.

Qualifications:/Education:

• High school diploma or equivalent required.
• Associate degree or relevant coursework in business administration, accounting, supply chain, procurement, or a related field is preferred.

Experience:

• Previous purchasing, accounts payable, procurement, or project administration experience is helpful but not mandatory.
• Experience using online purchasing portals or enterprise business systems is preferred.
• Experience supporting a capital project, construction project, engineering environment, or other high-volume project setting is preferred.

Required Skills:

• Strong proficiency in Microsoft Excel, Word, and Outlook.
• Ability to learn and effectively use e-Marketplace / SAP Ariba and other online purchasing portals.
• High level of accuracy and attention to detail when entering financial, supplier, item, and accounting information.
• Ability to research budget charge accounts and recognize when information is incomplete, inconsistent, or requires escalation.
• Good verbal, written, and interpersonal skills to work with purchase requesters, suppliers, PMO, Procurement, Finance, and other project stakeholders.
• Strong organization, follow-through, and time-management skills in a workload that varies from day to day.
• Ability to work independently, manage multiple open transactions, meet deadlines, and protect confidential business and supplier information.

Preferred Attributes:

• Customer-service mindset and willingness to work collaboratively to resolve issues.
• Comfort working with invoice, purchase order, receipt, and budget data.
• Ability to identify recurring process issues and recommend practical improvements.
• Adaptability to changing priorities and fluctuating daily transaction volume.
• Dependable onsite presence and ability to maintain effective working relationships across the project team.

Work Environment and Other Requirements:

• This is an onsite contractor assignment in Wilson, North Carolina, five days per week.
• The standard workday is eight hours. Work may begin as early as 7:00 AM and end as late as 5:00 PM, based on the agreed schedule and project coverage needs.
• The candidate may take either a 30-minute or 1-hour unpaid lunch period.
• The role requires routine computer-based work and coordination with personnel involved in purchasing, receiving, invoice processing, budget management, and project administration.
• Responsibilities may evolve within the general scope of purchasing and PMO administrative support as project needs change.