Partnership Coordinator

Job Title: Partnership Coordinator Job Category: Communications Time Type: Full time Minimum Clearance Required to Start: None Employee Type: Regular Percentage of Travel Required: Up to 10% Type of Travel: Continental US The Opportunity: CACI is seeking a highly organized and detail-oriented Partnership Coordinator to provide administrative and operational support for the Strategic Partnerships division. This role supports the company's sponsorship, membership, and corporate philanthropy programs by coordinating partnership activities, managing event logistics, administering budgets and invoices, maintaining stakeholder communications, and ensuring initiatives are executed efficiently and consistently. The ideal candidate thrives in a collaborative environment and is comfortable working across company leadership, functional organizations, lines of business, and external partners. Through successful execution of partnership activities, this role helps strengthen CACI's relationships with industry organizations, nonprofit partners, customers, and key stakeholder communities. Responsibilities: Calendar Management, Administrative Support, and Financial Reporting Maintain partnership calendars, contact information, engagement histories, action logs, program documentation, and other records. Coordinate recurring partnership activities, including meetings, events, panels, and other engagements as required. Serve as a primary coordination point for internal stakeholders and external partner representatives, managing schedules, engagement logistics, attendee coordination, and communications. Prepare agendas, meeting materials, briefing decks, summaries, correspondence, and follow-up communications. Track partnership activities, deliverables, milestones, participation, and reporting metrics. Identify workflow improvements and recommend operational efficiencies. Set up and maintain tasks in Asana in collaboration with the Marketing Ops team Support partnership intake and onboarding processes, including documentation, stakeholder coordination, and record maintenance. Process invoices, track expenditures, support budget administration, and prepare financial reports to ensure timely vendor payments and accurate financial records. Event Management Coordinate event logistics for sponsorship activations, speaking opportunities, and association meetings Coordinate shipment, tracking, and return of materials, marketing collateral, promotional items, and displays through external vendors. Provide onsite support as needed for philanthropic activations, sponsorships and memberships, and internal events Manage onsite event execution for partnership engagements Serve as a key point of contact for event logistics and operational support during assigned events. Capture and maintain event records, attendance data, photos, and post-event reporting materials. Relationship Management Build and maintain positive relationships with event organizers, industry partners, internal stakeholders, and vendors. Collaborate closely with company leadership, functional organizations, lines of business, and external partners and vendors. Manage day-to-day communication with partners and internal stakeholders. Support employee initiatives such as volunteer events, internal announcements, and recognition moments as required. Support ongoing partner engagement by ensuring timely communication, accurate record keeping, and effective coordination of partnership commitments and deliverables. General Expectations Maintain accurate and current information while appropriately handling sensitive materials. Perform other partnership coordination and operational support responsibilities as assigned. Demonstrate ownership and accountability for assigned events and projects. Proactively identify solutions, follow through on open actions, and ensure tasks are completed on time. Adhere to established processes, procedures, and best practices. Seek guidance when needed while continuously developing expertise. Ability to adapt to changing priorities. Reporting Structure Reports directly to the Manager, Strategic Partnerships Qualifications: Bachelor's degree in communications, marketing, business administration, public relations, event management, or a related field. Minimum of two years of experience in partnership coordination, program coordination, project support, business operations, stakeholder engagement, marketing, communications, events, or a related field. Strong written and verbal communication skills; ability to interact professionally with internal stakeholders, external partners, and vendors. Ability to manage multiple projects simultaneously while balancing competing priorities and deadlines. Experience managing invoices, budgets, expense reporting, or financial reconciliation processes. Strong organizational and project management skills, with the ability to manage multiple concurrent priorities, deliverables, and deadlines. Excell #J-18808-Ljbffr