Global Mobility Specialist

Job Title: Global Mobility Specialist (Contract)Job Description This contract Global Mobility Specialist role provides critical support during a period of heightened global mobility activity driven by business growth and acquisition integration. You will coordinate international assignments, manage immigration and visa processes, and act as the primary U.S.-based point of contact for associates, managers, vendors, and internal stakeholders, ensuring that mobility activities are executed accurately, efficiently, and in compliance with company policies and country-specific requirements. Responsibilities Coordinate end-to-end administration of international assignments, including both short-term and long-term expatriate arrangements. Support transition activities for associates relocating as part of acquisition integration or broader business growth initiatives. Track assignment milestones, required documentation, key dates, and dependencies to ensure timely progression of each case. Maintain comprehensive assignment records, status reports, and case tracking documentation in agreed tools and systems. Coordinate required approvals and manage clear, proactive communication with internal stakeholders throughout the assignment lifecycle. Serve as the primary U.S.-based contact for visa and work authorisation activities, ensuring employees and managers understand processes and timelines. Partner with external immigration providers to initiate, monitor, and progress visa applications and related supporting documentation. Coordinate the collection and submission of employee documentation required for visa processing and work authorisation. Monitor visa and immigration case status, following up promptly on pending actions to avoid delays or compliance issues. Provide guidance to employees and managers on immigration process requirements, expected timelines, and next steps, leveraging external vendors for legal expertise. Support associates travelling or relocating to Saudi Arabia under established mobility programmes, ensuring all company-required activities are completed. Coordinate activities associated with KSA assignments and business travel, including work visas, residency permits, and assignment setup. Liaise with HR, Payroll, Tax, Legal, and business leaders to ensure all required actions for mobility cases are completed accurately and on time. Facilitate communication between assignees and external mobility vendors to ensure a smooth and informed employee experience. Work directly with immigration, relocation, and mobility vendors to manage cases, elevate issues, and ensure service delivery meets expectations. Schedule and facilitate regular status meetings with vendors and internal stakeholders to review progress and address any risks or blockers. Ensure vendors receive all required documentation and approvals promptly to support timely case processing. Respond to employee and manager questions regarding global mobility processes, policies, and case status. Provide clear and regular updates on assignment and visa status to employees, managers, and HR stakeholders. Coordinate relocation and travel-related logistics as applicable, supporting a seamless move experience for assignees. Deliver a positive employee experience throughout the assignment lifecycle by providing timely information, support, and problem resolution. Maintain accurate mobility trackers and reporting tools, ensuring data integrity and visibility of open cases and upcoming milestones. Prepare regular status updates and summary reports for HR leadership and business stakeholders on mobility activity and case progress. Track open cases, upcoming deadlines, and compliance-related actions to ensure obligations are met and risks are managed. Support process documentation, continuous improvement, and knowledge transfer activities to strengthen global mobility operations. Contribute to the successful coordination of acquisition-related associate transitions and rapid business growth initiatives through effective mobility execution. Essential Skills Bachelors degree or equivalent professional experience in a relevant field. 37 years of experience supporting global mobility, immigration, relocation, or international HR programmes. Hands-on experience coordinating international assignments and managing visa and work authorisation processes. Experience working directly with immigration and relocation vendors to manage cases and service delivery. Strong project coordination skills, with proven ability to manage multiple concurrent mobility cases from initiation through completion. Demonstrated case management experience, including tracking milestones, documentation, and stakeholder actions. Excellent organisational skills with the ability to prioritise effectively in a fast-paced, high-volume environment. Advanced Microsoft Office skills, including strong proficiency in Excel, PowerPoint, and Teams. Strong communication skills, with the ability to explain complex mobility and immigration processes clearly to employees and managers. Proven stakeholder management skills, including partnering with HR, business leaders, and external vendors. Experience administering global mobility programmes and expatriate assignments in a corporate environment. Ability to maintain accurate records and reporting tools, ensuring data integrity and compliance. Execution-focused mindset with a strong commitment to meeting deadlines and delivering timely outcomes. Additional Skills & Qualifications Experience supporting Saudi Arabia (KSA) visa and assignment processes, including work visas and residency permits. Familiarity with business traveller, short-term assignment, and expatriate assignment administration. Experience working within Workday or similar HRIS platforms to support mobility and HR processes. Experience supporting acquisition integrations, employee transitions, or rapid business growth initiatives. Exposure to healthcare or technology environments and large, enterprise-scale organisations. Ability to contribute to process documentation, continuous improvement, and knowledge transfer within global mobility. Comfort working in a remote setting, using collaboration tools and virtual communication to engage stakeholders. Strong attention to detail and a proactive approach to identifying and resolving issues in mobility cases. Why Work Here? You will join a market-leading organisation at the intersection of healthcare and technology, where your work directly contributes to improving the experience of patients and providers. The environment offers exposure to enterprise-scale operations, complex global programmes, and innovative initiatives focused on automation and growth. You will collaborate with industry experts, gain valuable experience in a high-impact function, and benefit from a culture that invests in continuous improvement, professional development, and forward-looking solutions. Work Environment This role is 100% remote, offering flexibility to work from any location within the United States and across any time zone. You will collaborate virtually with colleagues, leaders, and external vendors using digital tools such as Microsoft Teams and other online platforms. The work environment is fast-paced and project-driven, with a focus on accuracy, compliance, and timely execution of global mobility activities, while providing the autonomy and flexibility typical of a remote professional setting. Job Type & Location This is a Contract position based out of Salt Lake City, UT 84123. Pay and Benefits The pay range for this position is $34.00 - $54.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully remote position. Application Deadline This position is anticipated to close on Oct 5, 2026. About TEKsystems We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company. The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. About TEKsystems and TEKsystems Global Services Were a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. Were a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. Were strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. Were building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records. Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools. #J-18808-Ljbffr