House Manager & Family Assistant

House Manager & Family Assistant

Location: Hermantown, MN

Employment Type: Part-time (1215 hours/week). Potential opportunity for hours to expand seasonally or as family needs evolve.

Proposed Start Date: ASAP (ideally by end of year)

Compensation: $2025/hour, based on experience

Schedule: 23 days/week, ideally Monday and Friday mornings (8 AM12 PM) with flexibility and occasional Tuesday or Thursday evening date-night support

Requirements:

• Maintain a smoke-free environment
• Pass background check
• Has reliable transportation (mileage reimbursement available for on the job errands)
• Comfortable with children, stairs, pets, and light physical activity

About Our Family

We are a warm, loving, grounded, and private family of four with two children (ages 7 and 4). Our home includes two dogs a gentle 9-lb senior dog and a 20-lb puppy.

As entrepreneurial parents, one of us works from home in a dedicated office space while the other manages the day-to-day family rhythm. We're looking for a reliable, thoughtful, and proactive House Manager who can work efficiently and independently behind the scenes to keep our home organized, our systems running smoothly, and our week set up for success.

Our ideal candidate thrives on structure and routine, communicates clearly and concisely, and takes genuine pride in creating a well-run, peaceful home environment. Comfort with pets and children (though direct childcare is minimal), a high level of discretion, boundaries, and a warm but professional demeanor are all key to thriving in this role. We value proactive, clear communication. Ideally, someone who communicates updates once tasks are completed so the family can fully release them from their mental load.

Who You Are

• Highly organized, proactive, and attentive to detail
• Efficient and productive, quick to deliver quality outcomes.
• Discreet, trustworthy, and comfortable maintaining privacy
• Thoughtful, with an eye for small touches that make a home feel cared for (e.g., fresh flowers, organized spaces)
• Self-directed and observant sees what needs to be done and takes initiative
• Communicates clearly and concisely (minimal interruptions during work hours)
• Reliable, punctual, and consistent
• Comfortable around children
• Animal-loving
• Grounded and calm
• Long-term minded and dependable

You're the type of person who loves a clean checklist, notices when the dishwasher needs emptying before anyone else does, and thrives in a role where you make things run smoothly behind the scenes.

Key Responsibilities

Household Management & Organization

• Create and maintain household systems for organization (closets, storage, pantry, kids' spaces)
• Reset and tidy rooms daily; maintain overall neatness, make beds, and ensure home is prepped for biweekly cleaning services
• Handle seasonal swaps for children's clothing, bedding, and dcor
• Prepare for family events, holidays, and guest stays
• Prepare and coordinate donation drop offs and pick ups
• Assist with packing/unpacking for family travel or seasonal transitions
• Ensure both adults and children are fully prepared for trips by packing appropriate clothing, activities, and snacks.
• Supervise or coordinate with service providers/vendors (e.g., handymen, cleaners, landscapers, meal prep services)
• Load/unload dishwasher, wipe surfaces, vacuum high traffic areas, collect trash from home (e.g., rooms and bathrooms, laundry, etc.), take out trash and recycling
• Maintain and water indoor plants
• Refresh weekly systems fridge clean-out, laundry organization, pantry reset
• Refill appliances with water as appropriate (e.g., Keurig, Nespresso, tea kettles, jugs)
• Ideal candidate would be open to house sitting when the family is away and keep the home prepared for smooth transitions (e.g., before/after trips)

Inventory & Errands

• Track and restock pantry, toiletries, and household supplies
• Create and manage running household supply lists
• Coordinate and manage household orders (Amazon, Costco, Target, etc.)
• Run errands: grocery shopping, returns, dry cleaning, gift shopping, gift wrapping, post office, etc.)
• Handle package pickup, mail sorting, and deliveries.
• Assist with scanning and organization of important documents.

Meal Prep Support

• This role will primarily support existing meal systems. Cooking is not a primary responsibility but could include light prep or support as needed.
• Collaborate with the family's existing meal systems (gluten-free household)
• Prepare simple, healthy dishes or assist with meal setup
• Shop for groceries or meal related items
• Maintain kitchen organization and fridge cleanliness

Laundry & Linen Care

• Wash, dry, fold, and organize family laundry (e.g., clothing, bedding, towels)
• Iron, steam, and prepare outfits as needed
• Rotate bedding and refresh linens weekly, restock essentials
• Keep laundry areas tidy and well-stocked with supplies
• Handle special care for delicates

Pet Care

• Stay in-home with pets when the family travels (as available)
• Clean out the chicken coop as needed
• Provide care for dogs as needed feeding, letting out, occasional walks

Vehicle & Property Oversight

• Ensure vehicles are fueled, cleaned, and organized
• Coordinate detailing appointments and occasional maintenance

Family Support

• Provide evening childcare to enable parents to attend occasional date nights
• Assist with light childcare (occasional supervision) as needed
• Prep school bags, snacks, or activities for the kids as needed

Deep Cleaning & Special Projects

• Tackle occasional deep-cleaning projects (fridge, oven, baseboards, etc.)
• Maintain and refresh specific zones (entryways, garage, mudroom, etc.)
• Organize special projects: toy storage, seasonal decorations, gear rotation
• Clean humidifiers, washing machines, and air purifiers monthly
• Research and coordinate external services for large-scale cleaning projects (e.g., carpet cleaning, upholstery care, etc.).

Administrative & Personal Support

• Keep parent's workspaces and materials organized
• Refill vitamins for family members weekly
• Refill household essentials (Keurig, water jugs, etc.)
• Assist with seasonal projects (e.g., holiday cards, family planning tasks)

How to Apply

If this sounds like a great fit, please apply with the following:

• A brief cover letter describing why this role resonates with you
• Your updated resume
• Three professional references with contact information

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