ACCOUNTING OFFICER (SPECIALIST)

Job Description and Duties

Per CCR 249.3, this job control may be used to fill subsequent vacancies.

Under the general supervision of the Accounting Administrator I (Supervisor), the Accounting Officer (Specialist), is responsible for performing a wide range of accounts receivable activities, including billing, collection, report creation, reconciliation, and audit coordination. The incumbent also advises the department on collection practices and statewide compliance requirements, evaluates delinquent accounts, and pursues appropriate collection actions. The incumbent prepares Month-End and Year-End Close entries and supports programs in meeting required deadlines. The incumbent performs all duties independently, makes effective recommendations, maintains organized records and procedures, identifies opportunities to streamline processes, and establishes cooperative working relationships with program staff while responding to inquiries and workload demands in a timely manner.

As an employee of the California Department of Food & Agriculture (CDFA), you are required to perform the “essential functions” of the job, with or without reasonable accommodation. If you are interested in becoming part of a diverse and inclusive workforce where talent, experience, and expertise are valued, then CDFA is the place for you!!

This CDFA work location is near restaurants, coffee shops, and a farmer’s market. We are within walking distance to light rail/public transportation, across the street from beautiful Capitol Park, and two miles from Downtown Commons (DOCO).

This position is not eligible for visa sponsorship. Applicants must be authorized to work in the United States. The CDFA does not participate in E-Verify for employment authorization purposes.

You will find additional information about the job in the .

Working Conditions

The incumbent works in an office setting with workstations and private offices. The incumbent will have a workstation with modular furniture, a phone, an adding machine, and a computer with various desktop programs. A printer is located outside of the workstation. The workstation is also equipped with an adjustable roller chair, file drawer cabinets that roll, stationary file drawers, and a desktop of standard height. The Financial Services office area is equipped with three photocopying machines and a fax machine. Files with shelves are located throughout the office.

This position may/may not be eligible for telework. The amount of telework is at the discretion of the CDFA and based on the current telework policy. While the CDFA supports telework where possible, in-person attendance may be required based on operational needs. Employees are expected to be able to report to their worksite with minimal notification if an urgent need arises, as determined by the Department.

Special Requirements

A Statement of Qualifications (SOQ) is required and must be submitted with your Employment Application (STD. 678). Applications received without an appropriate SOQ based on the instructions below may be disqualified from this recruitment. Resumes, cover letters, and other documents will not be considered in lieu of the SOQ. The SOQ instructions and questions/prompts are below.

• Restate questions/prompts prior to response

• Include your name and job control number at the top of each page

• Must be single-spaced, no more than two (2) pages, and Arial size 11 font

1. Please describe in detail your knowledge and experience utilizing Microsoft Outlook, Word, and Excel, as well as the Financial Information System for California (FI$Cal) and or other accounting systems.

1. Describe a time when you improved an accounts receivable process or resolved a complex accounting-related issue. In your response, explain the situation, the steps you took to analyze and address the problem, how you collaborated with stakeholders, and the final results or improvements achieved.

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Additional Information:

Employment History on the STD 678 (State Application) must be complete and include dates, accurate hours per week, total time worked, duties and responsibilities, and contact names and phone numbers of supervisors. Resumes or other documents cannot substitute for a completed state application. Applicants who fail to submit a completed STD 678 may be disqualified.

Please do not include any confidential information such as social security number, marital status, ethnicity, age, salary or disability information on any of the documentation uploaded with your online application.

If the classification you are applying for has an education requirement, transcripts will be required to verify you meet the minimum qualifications of the classification. Please be sure to redact any confidential information before uploading your transcripts.

Upon hire you may be required to provide official sealed transcripts or an original degree or certificate.

Applicants with foreign degrees may be asked to provide an official foreign transcript evaluation which indicates course work is equivalent to a degree from an accredited U.S. College or University.

This position may require a medical clearance.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• School Transcripts
• Statement of Qualifications - A completed Statement of Qualifications (SOQ) must be submitted with your State Application (STD. 678) to be considered. Please see the Special Requirements section for the SOQ details.