Supply Chain Coordinator

Carnegie, PA

Full time

R-2273

Position Summary

The Supply Chain Coordinator supports the site's daily production, inventory, and logistics operations, reporting directly to the Supply Chain Manager. This role serves as a key point of coordination between production, warehouse, traffic/shipping, and customer care — ensuring accurate inventory records, timely fulfillment of production and transfer orders, and reliable outbound shipping. The Coordinator also provides backup support for traffic and shipping scheduling functions as needed.

Position Scope

Carnegie/Napor Food BU

Essential Duties and Responsibilities

Production & Inventory Management:

• Enter production orders from the previous day's 2nd shift (consume raw materials and post finished goods from the prior day).

• Monitor supply care vs. perpetual inventory; update inventory levels for all raw oils in NAV weekly.

• Process fill sheets for the next production day in each production bay.

• Attend the 7:30 AM production meeting (mandatory).

• Create and review fill sheets with the Supply Chain Manager; email to production supervisors and lab so each department knows the day's plan.

• Coordinate sample orders from entry through shipment, communicating timelines to Customer Service Representatives based on material availability.

• Print production orders and packer filler sheets, including tank assignments.

• Create and enter transfer orders (Napor to Carnegie) based on raw material needs for upcoming production.

• Enter finished production into NAV as it is completed, including packaging used.

• Process warehouse receipts of inventoried items such as packaging (enter POs into NAV).

• Plan re-work inventory, including use of the re-work tool for new production.

• Send meeting invites for training sessions and new hire introductions.

• Manage Cintas uniform orders/changes and general plant supply needs.

• Follow up on and investigate inventory variances.

Traffic & Logistics:

• Print next day's warehouse pick sheets to the Head Shipper, confirming product availability.

• Coordinate UPS labels for samples, working with Customer Care on availability.

• Process transfer orders and post for the local driver to take to Napor.

Backup / Secondary Responsibilities:

• The following traffic and shipping support duties are performed as needed, typically to provide backup coverage:

• Create the daily schedule for shipping / Jet Report.

• Schedule LTL shipments for next-day pickup.

• Obtain freight rate quotes in NAV (contract and rate categories).

• Plan trailer moves for the yard with the local driver.

• Post bulk shipments when the primary traffic coordinator is off.

• Update the bulk schedule when new orders are placed.

• Create warehouse pick, bulk loading notification, and wash ticket for assigning seals.

• Scan Bills of Lading (BOLs) to Customer Care at end of day.

Education & Experience

• Education: High school diploma or equivalent required; associate degree in supply chain, business, or related field preferred.

• Experience: 1–2 years of experience in production support, inventory, warehouse, or logistics/traffic coordination, ideally in a manufacturing environment.

Knowledge, Skills, & Talents

Detail the specific competencies, attributes, and skills needed for success in this role. Provide a bullet-point list of desired qualities, such as technical skills, interpersonal abilities, and any unique talents relevant to the position.

• Working knowledge of ERP/inventory systems (e.g., NAV/Business Central) preferred.

• Strong organizational skills and attention to detail, with the ability to manage multiple daily deadlines.

• Clear written and verbal communication skills for cross-department coordination (production, customer care, lab, shipping).

• Ability to work early morning hours (7:30 AM production meeting) and adapt to daily production schedule changes.

Pay and Benefits

The estimated base pay range for this position is $24.00/hr – $34.00/hr. Actual pay will be determined based on education, certifications, experience, qualifications, skills and geographic location. This position is eligible to participate in a short-term incentive program.

Vantage offers a comprehensive benefit package to eligible employees, including:

• Medical, HSA, dental, vision

• Life and AD&D insurance

• Accident, hospital indemnity and critical illness insurance

• Short- and long-term disability

• EAP, identity theft protection

• Paid time off, Parental Leave

• 401(k) with company match

Equal Employment Opportunity

Vantage is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other protected category.

About Vantage

Vantage provides natural solutions to our customers’ technical performance and marketing needs through a unique combination of chemistry, application expertise and service. Underpinned by our broad portfolio of formulations, ingredients and actives that are built on a backbone of sustainable oils, fats and their derivatives, Vantage targets selected markets and applications including personal care, food, surface treatment, agriculture, pharma, and consumer and industrial performance. Vantage is headquartered in Deerfield, IL., operates in 11 countries worldwide and employs more than 1,000 talented professionals focused on delivering exceptional customer experiences with every interaction.

We are a dynamic people-centered organization where you’ll be part of a collaborative global team. Embracing our cultural diversity, we learn from each other to constantly improve, adapt and iterate. We value the voices and talents of our colleagues, empowering them to drive their unique ideas to completion. We’re convinced that exceptionally motivated employees produce outstanding results and we celebrate them by fostering a culture of recognition, development, learning, excellence and shared achievement. Most importantly, we know you’re going to like it here. For more information visit: vantagegrp.com or LinkedIn/vantage.

Vantage is the partner of choice for specialty formulations and ingredients. We work globally with companies seeking sustainable, custom formulations that enable superior end products. Through our chemistries, manufacturing, jojoba farms, and formulation labs, we create better, together with customers in personal care & beauty, food, surface treatment, consumer and industrial markets around the world.