Staff Accountant

Job Description

Job Description

We are looking for a detail-oriented Staff Accountant to join a growing private company. This position supports core accounting operations across receivables, payables, payroll, reconciliations, and compliance, making it well suited for someone who enjoys a broad, hands-on role. The ideal candidate is adaptable, organized, and comfortable managing multiple priorities in a fast-moving environment where processes continue to evolve.

Responsibilities:
• Administer daily accounts receivable activities by issuing customer invoices, handling rebill requests, applying incoming payments, and preparing bank deposits.
• Coordinate accounts payable functions, including entering vendor invoices, maintaining supplier records and tax documentation, and preparing routine payment batches.
• Run weekly payroll accurately for employees while monitoring paid time off, benefits accruals, and union-related payroll considerations.
• Assist with payroll tax submissions, required filings, and ongoing adherence to payroll and benefits regulations.
• Reconcile bank accounts and cash activity on a regular basis and contribute to month-end closing tasks and other periodic accounting deadlines.
• Prepare support for sales and use tax, property tax, and other statutory reporting obligations.
• Help complete annual and recurring filings such as 1099 reporting and applicable state compliance documentation.
• Maintain organized financial and compliance records, including customer credit documents, exemption certificates, lien waivers, and title-related files.
• Respond promptly to questions from employees, customers, vendors, and internal stakeholders regarding accounting transactions, payroll, and account activity.• At least 3 years of experience in a hands-on accounting position with responsibility for accounts payable, accounts receivable, and payroll.
• Demonstrated experience processing weekly payroll; exposure to union payroll is preferred.
• Working knowledge of compliance reporting, payroll taxes, and employee benefit administration.
• Proficiency with NetSuite and Microsoft Office; experience with payroll systems such as UKG Pro is beneficial.
• Strong accuracy and attention to detail when handling financial records, reconciliations, and filings.
• Ability to manage shifting priorities, meet deadlines, and communicate clearly with internal and external contacts.