Academic Records Specialist

LSCO is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including and as it pertains to pregnancy and wages), national origin, disability, age, genetic information, protected veteran status, and/or retaliation. If you have questions, please email the Human Resources department at View email address on click.appcast.io or call View phone number on click.appcast.io. We value the safety of all members of the Gator Community at our beautiful campus on the Sabine River. LSCO publishes an Annual Security Report that provides information regarding campus Safety & Security, including topics such as crime reporting policies, information regarding programs to prevent dating violence, domestic violence, sexual assault and stalking, the procedures the College will follow when one of these crimes is reported, and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes. If you would like to receive a paper copy of the Annual Security Report, you can stop by the Clery Compliance & Title IX Office, located in the Ron Lewis Building, Room 222C, during regular business hours. You can request that a copy be mailed to you by calling View phone number on click.appcast.io or emailing View email address on click.appcast.io. Click here to find the report on our website. Job Summary The Dual Credit Enrollment and Records Specialist provide operational support for Lamar State College Orange’s dual credit program through accurate processing and maintenance of student records, enrollment transactions, and compliance documentation. This position serves as a critical member of the dual credit operations team by ensuring student records are complete, accurate, and processed in accordance with institutional, state, and regulatory requirements. The Enrollment and Records Specialist works collaboratively with Dual Credit Partnership Specialists, Coordinators, Director, and various college departments to facilitate admissions, registration, records maintenance, enrollment audits, and reporting activities. This position emphasizes operational excellence, attention to detail, and efficient processing while supporting the overall mission and goals of the institution. Duties/Responsibilities Enrollment Processing Process dual credit registrations, course changes, withdrawals, and other student record transactions in accordance with institutional policies and procedures. Review enrollment documentation for completeness and accuracy prior to processing. Maintain accurate student records while ensuring compliance with FERPA and institutional record retention guidelines. Monitor enrollment transactions to ensure timely completion of registration deadlines. Records Management and Compliance Assist with dual credit enrolment audits to verify student eligibility, required documentation, and enrollment accuracy. Maintain tracking systems for student enrollment records, outstanding documentation, corrections, and operational workflows. Reconcile discrepancies between submitted documentation and institution records. Assist in preparing operational reports, enrollment summaries, and audit documentation. Operational Support Coordinate with Admissions, Records, Testing, and other institutional departments regarding student record processing. Support registration and enrollment activities during peak operational periods. Assist with the development and maintenance of operational procedures, forms, and process documentation. Team Collaboration Collaborate with Dual Credit Partnerships Specialists to facilitate efficient enrollment processing and timely resolution of student record issues. Provide operational support for departmental initiatives and enrollment projects. Maintain current knowledge of institutional policies, Banner procedures, and Texas dual credit regulations impacting student records. Other Job Functions Perform other duties as may be assigned. Serve on committees as requested. Assist with special projects supporting dual credit operations and enrollment management. Minimum/Preferred Qualifications Education Associate degree required. Bachelor’s degree preferred. Experience Minimum of two years’ experience in higher education, admissions, records management, enrollment management, or related administrative experience preferred. Experience with student information systems, Banner, Microsoft Office Suite, and database management preferred. Experience working with dual credit, enrollment services, or student records preferred. Supplemental Information Physical Requirement Requires frequent use of computers and office equipment, prolonged periods of sitting, and occasional movement of files and records. Security‑Sensitive This position is security‑sensitive and thereby subject to the provisions of the Texas Education Code §51.215. Working Conditions Normal office environment. Occasional evening or weekend hours may be required during peak registration and enrollment periods. LSCO is an E‑Verify Employer. Security Sensitive Release Form Click here for the Security Sensitive Release Form. #J-18808-Ljbffr