Administrative & Facilities Support Specialist

Administrative & Facilities Support Specialist

Extraordinary teams building inspiring projects: Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place. Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations.

Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report.

Project Overview: Bechtel Manufacturing and Technology (M&T) is an exciting and growing business that serves the increasing demand of EPC services for customers in the semiconductor (manufacturing facilities and supply chain); electric vehicle (batteries, charging infrastructure, and production); synthetic materials; and data center markets. M&T strives to exceed our customer objectives through utilizing our agility, innovative technologies, and world class talent. M&T will solve the industries toughest challenges, building both our company and the world for the future. Headquartered in the U.S. with employees in various states, M&T also has colleagues in the United Kingdom, India, and other locations while we actively pursue exciting opportunities in other parts of the world. We are looking for talented people to join our team that are passionate about making a difference and contributing to historical projects that will have a lasting impact on society.

Job Summary

Performs a broad range of administrative and office services functions in support of the Chandler, AZ office. Coordinates day-to-day office operations and facilities-related activities to ensure efficient workplace support. Works with general supervision, applying established procedures and exercising sound judgment, initiative, and discretion.

Major Responsibilities

• Provides administrative and clerical support.
• Independently completes administrative assignments of moderate complexity, applying established practices and procedures.
• Reviews and prioritizes incoming communications, routing to appropriate individuals and ensuring follow-up actions are completed.
• Anticipates routine issues and adjusts priorities to meet changing business needs, escalating when appropriate; may take action to adapt schedule/commitments accordingly.
• Prepares meeting materials, agendas, and supporting documentation.
• Compiles, and distributes meeting minutes and conference notes.
• Coordinates domestic and international travel arrangements and prepares itineraries.
• Prepares and processes expense reports using enterprise systems (e.g., Concur), ensuring accuracy and compliance with company procedures.
• Performs and coordinates office services functions, including space allocation, office moves, facility operations, and minor renovation activities, security and access control, food services management, reproduction, telecommunications, mail and shipping, messenger service.
• Schedules and monitors service activities and maintains logs to track completion and performance.
• Procures and maintains office supplies, furniture, and equipment; manages inventory and supply storage.
• May support records management activities in accordance with established policies and procedures.
• Identifies opportunities for efficiency improvements within assigned areas of responsibility.
• Participates in the development and implementation of improved work processes.
• Supports office budget tracking and reporting activities.
• Maintains awareness of tools, systems, and technologies relevant to office services functions.

Education and Experience Requirements

Associates degree and 4 years of relevant work experience in administrative, office services, or related roles. In lieu of degree, 6 years of relevant work experience.

Required Knowledge and Skills

Working knowledge of administrative and office services practices and procedures. Strong organizational skills and attention to detail. Demonstrated experience providing administrative support to management. Ability to perform duties that require a high degree of accuracy, sound judgment, initiative, discretion, and diplomacy. Ability to work effectively in a dynamic environment with shifting priorities and deadlines. Independent judgment to resolve routine to moderately complex issues in accordance with established procedures. Experience negotiating with suppliers, contractors, and internal/external stakeholders Strong written and verbal communication skills Intermediate to advanced skills in Microsoft Office Suites. Must be able to pass a drug screen and background check. Willing to work overtime with short notice.

Total Rewards/Benefits: For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards.

Diverse teams build the extraordinary: As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent. We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably.

Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law.