Administrative Officer

Summary

This position is located in the Office of the Executive Director (EX), Bureau of Near Eastern Affairs (NEA) and

Bureau of South and Central Asian Affairs (SCA), U.S. Department of State and is assigned to the Domestic

Services Division (NEA-SCA/EX/DSD).

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Duties

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• Plans, coordinates, and oversees the administrative services program for the Bureau of Near Eastern Affairs and the Bureau of South and Central Asian Affairs to ensure resources are properly obtained and used to achieve mission goals and objectives.
• Provides leadership and direction in the development, implementation, and management of Bureau-wide administrative and management goals, objectives, plans, policies and procedures necessary to support the accomplishment of Bureau policy and mission.
• Serves as the second level supervisor for the Division staff and exercises the full range of supervisory and managerial authorities and responsibilities required to accomplish the functions assigned to the Division.
• Directs and oversees the acquisition of professional and technical management support services to NEA- SCA and tenants worldwide/Serves as the Contracting Officer/Representative Level III (COR) and/or assigns such duties to Division staff
  members.
• Implements non-discriminatory practices and affirmative action in many functional Equal Employment areas:

Requirements

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Conditions of employment

• U.S. Citizenship is required.
• Incumbent will be subject to random drug testing.
• Must be able to obtain and maintain a Top Secret security clearance.
• Statement of Employment & Financial Interest required prior to appointment.

Qualifications

Applicants must have 1 year of specialized experience equivalent to the GS-14 level in the Federal service which provided the applicant with the particular knowledge, skills and abilities to perform the duties of the position. Qualifying specialized experience must demonstrate the following:

• Experience managing administrative operations for a senior executive or bureau-level office, including overseeing office budgets, coordinating human resources activities, experience with FOIA and Records Management, emergency planning, and the effective delivery of administrative support services.
• Experience leading and supervising staff by assigning and reviewing work, providing guidance and performance feedback, and ensuring completion of organizational priorities and mission requirements.
• Experience managing multiples priorities and adapting to changing organizational needs, operational demands, and time-sensitive situations while maintaining effective program or office operations.
• Experience leading and supervising staff by assigning and reviewing work, addressing workplace challenges, and promoting a collaborative environment that encourages open communication, teamwork, and accountability.

In addition, applicant's experience must also demonstrate that the candidate possesses the following qualities:

• Ability to assign, review, and supervise the work of others;
• Objectivity and fairness in judging people on their ability, and situations on the facts and circumstances;
• Ability to adjust to change, work pressures, or difficult situations without undue stress;
• Willingness to consider new ideas or divergent points of view; and
• Capacity to "see the job through."

NOTE: Applicants must meet time-in-grade and time after competitive appointment requirements, by the closing date of this announcement.

Time-In-Grade Requirements: Federal applicants must have served 52 weeks at the next lower grade to satisfy time-in-grade restrictions, per 5CFR 300, Subpart F.

There is no substitute of education for specialized experience for the GS-15 position.

Education

Education requirements do not apply to this vacancy announcement.

Additional information

• To request a reasonable accommodation for additional time on the timed sections of the assessment, please submit your request using the "Request a Reasonable Accommodation" button within the Assessment Application.
  For all other reasonable accommodations at the U.S. Department of State, please contact the Office of Accessibility and Accommodations (OAA) at View email address on click.appcast.io.
  OAA is responsible for reviewing and adjudicating reasonable accommodation (RA) requests for the Assessment Battery being used for this announcement. The following applies to all RA requests:
  • RA requests cover additional time on timed sections only.
  • Applicants submitting a RA request MUST attach supporting medical documentation signed by a licensed, treating medical provider. The documentation should describe the nature, severity, and expected duration of the condition, identify the relevant medical condition or diagnosis, and explain the basis for the requested extension. RA requests that do not contain supporting medical documentation attachments at the time of initial request may be subject to further review.
  • Note: the following documents do not, on their own, qualify for automatic approval of the RA request: Schedule A letters, VA benefits letters, or SSA letters.
  • Applicants MUST submit their application before the vacancy closes, even if pending an accommodation decision.
  • Applicants are encouraged to carefully follow instructions related to medical documentation provided in the vacancy announcement prior to beginning the RA process.
  • Applicants will have 48 hours after their RA request is adjudicated to complete the assessment battery. Scores generated after the allotted timeframe will not be admissible and the applicant will not be considered further for the vacancy.
  • If a different type of RA is needed, please contact OAA directly at View email address on click.appcast.io.
• If eligible, situational telework agreements may be permitted with supervisory approval.
• Multiple positions may be filled from this announcement. If eligible, applicants to this announcement may be referred to other similar positions in this Bureau for up to 240 days and may require a higher or lower security clearance. Telework eligibility and security clearance requirements may vary for such similar positions.
• Agency & Interagency Career Transition Assistance Program (CTAP & ICTAP): View OPM's CTAP & ICTAP eligibility website for more information. You must be rated in the Well-Qualified category and submit supporting documents under the required documents section of this announcement to receive selection priority consideration. To be considered Well-Qualified applicants must: score an 85 or above, meet Minimum Qualifications, and demonstrate proficiency in some, but not all major aspects of the position.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

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A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

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Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.