Administrative Assistant

About Ascendion :

Ascendion is a full service digital engineering solutions company. We make and manage software platforms and products that power growth and deliver captivating experiences to consumers and employees. Our engineering, cloud, data, experience design, and talent solution capabilities accelerate transformation and impact for enterprise clients. Headquartered in New Jersey, our workforce of 6,000+ Ascenders delivers solutions from around the globe. Ascendion is built differently to engineer the next.

Ascendion | Engineering to elevate life

We have a culture built on opportunity, inclusion, and a spirit of partnership. Come, change the world with us:

Build the coolest tech for the worlds leading brands

Solve complex problems - and learn new skills

Experience the power of transforming digital engineering for Fortune 500 clients

Master your craft with leading training programs and hands-on experience

Experience a community of change makers!

Join a culture of high-performing innovators with endless ideas and a passion for tech. Our culture is the fabric of our company, and it is what makes us unique and diverse. The way we share ideas, learning, experiences, successes, and joy allows everyone to be their best at Ascendion.

Title: Administrative Assistant 3

Location: Redmond, WA

Job Responsibilities:
Production Calendar Architecture
Own and optimize the Executive Producers calendar around milestone gates, sprint reviews, partner reviews, and cross-functional syncs
Align time to production priorities rather than reacting to inbound requests
Anticipate certification crunch, vendor dependencies, and cross-studio integration pressure
Meeting & Milestone Support
Ensure milestone reviews are structured, materials are consolidated, and decisions are captured
Track action items across Creative, Engineering, and Production leadership
Support pre-read distribution and follow-through on execution forums
Cross-Functional Coordination
Partner with Production, Business Operations, and Studio Ops to maintain clarity across workstreams
Coordinate vendor and external development touchpoints as needed
Support cross-studio integration with central teams
Operational Hygiene
Maintain distribution lists and communications routing tied to production forums
Track offsites, production summits, and milestone events
Manage travel and high-visibility engagements tied to production reviews
Risk & Signal Awareness
Surface conflicts, duplication, or meeting sprawl that dilute delivery focus
Escalate issues appropriately while maintaining discretion
Protect the Executive Producers bandwidth during critical production phases Minimum Qualifications and Skills:
5 to 8+ years supporting Director or Sr. Director-level leaders in complex organizations
Experience in gaming, technology, film production, or live service environments preferred
Strong understanding of milestone-based development cycles
Exceptional prioritization and organizational judgment
High confidentiality and emotional intelligence
Ability to operate independently in ambiguous and deadline-driven environments Top 3 Must-Have HARD Skills:

• 5 to 8+ years supporting Director or Sr. Director-level leaders in complex organizations
• MSFT tools: MSExpense, Employee Central, Sharepoint, MStravel, M365
• Calendar management
• Project planning / Event planning
• Space management
• Onboarding/Offboarding
• Experience with JIRA

Thanks

Salary Range: $60,000 - 64,000 Annually -Factors that may affect pay within this range may include geography/market, skills, education, experience, and other qualifications of the successful candidate.

Benefits: The Company offers the following benefits for this position, subject to applicable eligibility requirements: [medical insurance] [dental insurance] [vision insurance] [401(k) retirement plan] [long-term disability insurance [short-term disability insurance] [5 personal days accrued each calendar year. The Paid time off benefits meet the paid sick and safe time laws that pertain to the City/ State] [10-15 days of paid vacation time] [6 paid holidays and 1 floating holiday per calendar year]

Want to change the world? Let us know.

Tell us about your experiences, education, and ambitions. Bring your knowledge, unique viewpoint, and creativity to the table. Lets talk!