Admin Specialist Sr

Title: Admin Specialist Sr Company: Tampa Electric Company State and City: Florida - Tampa Shift: 8 Hr. X 5 Days Position Concept Under limited supervision, provide administrative and technical support to the Manager and Supervisors of Tampa Electric’s ED Distribution Services (DS), including Engineering, Design, Standards & Field Locating Services departments. Perform a variety of administrative tasks including providing financial analysis and support for Management, updating spreadsheets, and monitoring, preparing and communicating on budgetary accounts monthly. Technical duties include support of Tampa Electric’s Field Locating Services through locate ticket screening. Support engineers and technicians on large projects. Primary Duties and Responsibilities Query, track and analyze monthly forecast/actual budget data in MS Excel for Distribution Services and DS Distribution Design and Field Locating departments. Prepare monthly reports for Distribution Services’ cost centers for O & M, blankets, specifics, and other budgets; investigate charges via SAP software. Prepare the monthly and YTD budget explanations for the Manager. (25%) Perform reforecasting which involves allocating charges to the correct activities. Each month, reassign incorrect charges to their appropriate activities for Distribution and Locating Services departments. Prepare budget explanations. (15%) Support ED Distribution Services Department’s Field Locating Services in screening locate tickets to minimize/reduce charges due to no conflict tickets sent to locating contractors. (35%) Support ED Distribution Services Department’s Distribution Design team with creating Service Entry Sheets as required. (15%) Assist Manager and Supervisors with other administrative and technical duties as assigned, including report generation, correspondence, presentations, project support and other administrative/technical support and expertise related to Microsoft Office suite (Word, Power Point, Excel, Access), SAP/BPS. (10%) Relationships Internal: ED Locate Services, Distribution Design, Distribution Engineering, and Standards External: External excavators/locators, Manufacturers, Suppliers and Engineering Firms Qualifications High School diploma or equivalent; additional courses after high school strongly desired. Two-year business or technical degree preferred. Minimum of four (4) years of work experience related to performing the duties and responsibilities of this position, including SAP knowledge, presentations using MS Power Point, generating reports using MS Excel, and administrative duties. Preferred: Minimum of two (2) years of Tampa Electric ED service area work experience; direct experience with TECO’s BPC budget system and providing financial/budgetary support in TECO engineering/operations environment. Knowledge, Skills and Abilities (KSA) Knowledge of TECO’s budgeting processes and systems (BPC). WorkPro and SAP Payroll; MS Word, MS Excel, MS Access, MS PowerPoint. High level of integrity regarding personnel issues and other confidential information. Solid administrative skills; high stress tolerance, teamwork, initiative, work standards, oral and written communication as well as planning and organizing skills; ability to read and comprehend policies, procedures and instructions and use logic and common sense to solve problems. Job Related Dimensions Business & Job Knowledge Judgment Produce Results Teamwork Ability to Learn Benefits Competitive Salary 401k Savings plan with company matching Pension plan Paid time off Paid Holiday time Medical, Prescription Drug & Dental Coverage Tuition Assistance Program Employee Assistance Program Wellness Programs On-site Fitness Centers Bonus Plan and more! Equal Opportunity Statement Tampa Electric is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability status, veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by law. #J-18808-Ljbffr Tampa-Electric-Company