Property Administrator

Job Description

Job Description

We are looking for a detail-oriented Property Administrator to support day-to-day operations across residential and commercial properties in San Francisco, California. This Long-term Contract position is ideal for someone who can balance tenant support, lease coordination, and administrative oversight while helping maintain efficient property performance. The role requires strong organizational skills, sound judgment, and confidence working with property management systems such as Yardi.

Responsibilities:
• Coordinate daily administrative activities for assigned residential and commercial properties, ensuring records, correspondence, and operational documents remain accurate and up to date.
• Serve as a point of contact for tenants, vendors, and internal teams by responding to inquiries, tracking service requests, and following through on open items.
• Support leasing activities by preparing documentation, scheduling property tours or appointments, and assisting with applicant and tenant communication.
• Maintain lease files, rent rolls, vendor information, and other property-related data within Yardi and related management systems.
• Assist with rent collection processes, invoice tracking, and basic financial administration while helping ensure documentation is properly organized.
• Work with property managers to coordinate maintenance requests, vendor services, and building-related operational tasks across the portfolio.
• Prepare reports, summaries, and routine administrative materials that support occupancy tracking, lease administration, and property performance reviews.
• Help ensure office and property administration follows company procedures, regulatory requirements, and established service standards.• Experience supporting property operations within residential, commercial, or mixed-use environments.
• Knowledge of leasing coordination, tenant relations, and core property administration practices.
• Hands-on experience using Yardi software for recordkeeping, reporting, or lease and property management activities.
• Strong organizational skills with the ability to manage multiple priorities and maintain accurate documentation.
• Clear written and verbal communication skills for working with tenants, vendors, and internal stakeholders.
• Proficiency with standard office software and administrative processes, including document management and scheduling.
• Ability to work independently, exercise professionalism, and handle confidential information with discretion.