Purchase Associate

Job Summary:

Responsible for purchasing various commodities and services, including but not limited to, capital equipment, software, vehicles, furniture, lab supplies, printing services, laboratory animals, general supplies, and services provided by independent contractors. This individual, if they have not already, will be given the opportunity to gain a critical understanding of New York State and State University of New York procurement policies and regulations and apply that knowledge to their day-to day responsibilities. The Purchase Associate must have the capabilities to review higher dollar level transactions to determine whether competitive bidding is required. The Purchase Associate will need to work with end-users to develop comprehensive specifications for goods and services. The Purchase Associate should be able to evaluate market forces, industry standards, and have keen research capabilities to develop specifications. The incumbent will be responsible for issuing invitation to Bids and/or request for Proposals and coordinate the drafting and execution of the resulting purchase order or contract terms and conditions. Examples of good services that may require bidding include sophisticated equipment for academic and research purposes, HVAC supplies, water filtration and chemical supplies, and landscaping and other maintenance services. Additionally, this position will require an individual to prepare and process maintenance and service agreements, including being able to review terms and conditions associated with those agreements. The Purchase Associate will need to support Minority- and Woman-Owned Business Enterprise goals for the Campus. In addition, the Purchase Associate may be responsible for assisting with the Campus' procurement card program, and will work with end users to educate their departments on the procurement processes. The Purchase Associate will need to troubleshoot with Receiving, Accounts Payable, or any other department as issues arise.


Minimum Qualifications:

Bachelor's degree in related field and two (2) years of relevant business experience, OR Associates Degree in related field and four (4) years of relevant business experience, plus excellent written/oral communication and interpersonal skills required.

**Candidates who have a Bachelor's degree in a related field and one (1) year of relevant business experience will be considered for a Junior Purchase Associate position at a commensurate salary.


Preferred Qualifications:

New York State procurement experience preferred. Word processing/spreadsheet skills are a plus.


Work Days:

Monday-Friday, 8:00-4:30


Message to Applicants:

Recruitment Office: Human Resources

Executive Order:

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at View phone number on click.appcast.io or via email at View email address on click.appcast.io.


We are an Equal Opportunity Employer.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran status or disability or other protected classes under State and Federal law.