Director of Finance / Controller

Description

Position Title:

Director of Finance / Controller

Department

G&A

Reports to:

General Manager

Supervise

Accounting Coordinator and Accounting Clerk

Employment Type: Full-Time
FLSA Classification: Exempt

Position Summary

The Director of Finance / Controller directs the Club’s accounting, budgeting, financial reporting, and internal control functions to support effective stewardship of the resources of The Pacific Club. The position advises the General Manager on financial performance, operating controls, and emerging trends; works with department leaders on budgets and performance analysis; and coordinates financial matters involving the Finance Committee, Board of Directors, and independent auditors.

Essential Duties

• Supervise, train, and oversee the daily work of the Accounting Coordinator and Accounting Clerk, ensuring accurate and timely completion of accounting functions.
• Direct the Club’s accounting and budgeting policies, procedures, systems, and practices to support efficient and effective operations.
• Develop and oversee financial and statistical reporting; identify and explain significant differences from budgeted or prior-year performance and recommend corrective actions.
• Review accounting, budgeting, recordkeeping, and reporting activities throughout the Club for consistency with authorized policies and sound accounting practices.
• Lead preparation of the Club’s operating budgets and advise department heads on budget development and financial information.
• Prepare and analyze monthly financial statements and related management reports, ensuring consistency with accounting records.
• Coordinate internal accounting and audit activities and work with the independent public accountants selected by the Board of Directors.
• Ensure accurate accounting records, timely journal entries, and appropriate financial and asset controls.
• Oversee timely preparation and payment of applicable federal, state, and local tax filings, licenses, and related obligations.
• Prepare required financial and other reports for government agencies, financial institutions, and outside organizations in accordance with Club policies.
• Direct and participate in physical inventories, reconcile recorded and actual values, and report significant variances to the General Manager.
• Safeguard cash and Club bank accounts; oversee recording and deposit of revenue and controls over disbursements.
• Oversee member accounts receivable, past-due balances, returned checks, and delinquency reporting in accordance with Club bylaws and house rules.
• Authorize expenditures within the department subject to General Manager approval and established Club procedures.
• Coordinate with the General Manager on financial administration of Club group insurance and retirement plans.
• Support the annual independent audit and provide requested schedules, documentation, and financial information.
• Manage departmental operating costs and help protect the Club’s assets and reputation.
• Oversee accounts payable, vendor invoice review, statement reconciliation, and check preparation.
• Prepare financial information and coordinate with the Club’s outside property tax consultant.
• Oversee the Club's insurance administration, serving as the primary liaison with insurance carriers and brokers. Coordinate policy renewals, review coverage and premiums, maintain insurance records, and assist with insurance-related matters as needed.
• Reconcile outsourced payroll activity and review payroll-related periodic reports for accuracy; coordinate with the payroll provider as needed.
• Serve as the primary point of contact for the Club’s outsourced IT provider, coordinating technology-related requests, system support, and IT service needs.
• Serve as a financial liaison among the General Manager, Finance Committee, and Board of Directors.

The most significant duties have been included in this description. This does not preclude the assignment of occasional additional or developmental duties.

Salary Range: $140,000–$150,000 annually

• Paid Time Off (Vacation, Sick, and Holidays)
• Medical, dental, and vision insurance, life insurance
• Education Allowance with approval from the GM
• 401K match up to 4% annual salary after 6 month

CLUB OVERVIEW

The Club is a private City Club located in Newport Beach, CA. Sense the extraordinary, familiarity, and formality as you relax in the company of others. For memorable dining, personal fitness, important business gatherings, and special events, The Pacific Club is a reflection of Orange County's distinctive, professional leadership and lifestyle.

• 640 Members
• $11 M Total Gross Revenue
• $6.5 M F&B Revenue
• 120 Peak season staff
• 13 Board of Directors
• 10 Standing Committees
• 2 Food and Beverage Outlets
• 6 Private Dining Rooms & Main Ballroom
• Website:

The Pacific Club is a no-tipping facility.

Requirements

Job Requirements

• Minimum five years accounting experience preferably in a private club, or in a hotel or resort in the state of California.
• Strong financial analysis, budgeting, accounting systems, and internal control skills.
• Strong computer proficiency, including Microsoft Office, particularly Excel, and Club Essentials.
• Effective written and verbal communication skills and ability to work with Club leadership and committees.