OCME Event Specialist 3

Job Function Summary Involves the planning and organizing of event activities, including managing logistics such as facilities, tickets, audience management, concessionaires, caterers, and vendors, and facilitation of communication and services with speakers and facility maintenance staff, or provides technical support of these activities. Responsibilities Consults with clients on all details regarding events and event planning (5%) Plans and manages medium to moderately complex events involving guests from multiple sources such as other public institutions, research institutions, private sector interests, alumni, and interested donors (30%) Plans, organizes, and identifies real and potential event locations and vendors (5%) Determines and coordinates staffing needs (5%) Develops and coordinates guest lists (20%) Develops and implements event budgets (15%) Contributes to and participates in long‑range unit event planning (5%) Mentors and oversees the work of less experienced events staff (5%) Ensures smooth‑running, effective events, including successfully recognizing and resolving potential and real problems in a timely manner using tact, sensitivity, discretion, and political acumen (5%) Mentors and/or supervises volunteer or student corps; creates incentive and recognition programs for volunteer and/or student corps (5%) Qualifications Required Qualifications Bachelor's degree in a related area and/or equivalent experience/training. CA Driver’s License, if driving. 3+ years directly relevant experience. Thorough knowledge of concepts, principles, and practices of event planning and public relations, including event design, organization, and production. Demonstrates good judgment in making decisions and managing events. Skilled in meeting budget and time constraints. Demonstrated organizational and project management skills to produce high‑quality events that meet client needs and represent the campus for fundraising events. Skilled in donor stewardship. Highly developed interpersonal communication skills with political acumen and social perceptiveness. Excellent verbal and written communication skills with diverse populations. Highly developed judgment, decision‑making, and problem recognition/resolution skills, including skill in determining issues that need to be brought to management’s attention. Knowledge and skill to set and monitor work standards and protocols. Preferred Qualifications Thorough knowledge of the campus, its vision, mission, programs, policies, achievements, and infrastructure. Knowledge of University policies and procedures relating to the use of University facilities, event management and presentation. Knowledge of principles and practices of volunteer recruitment, supervision, motivation, and evaluation. Proven ability to work on several tasks simultaneously. Skilled at responding effectively to priorities and setting deadlines. Experience maintaining a high standard of productivity within a broad scope of responsibility despite frequent interruptions. Ability to complete a large volume of diverse tasks efficiently, meeting established deadlines. Ability to effectively work with invited guests, donors, government officials, and university VIPs. Knowledge of crowd management, crowd safety protocols, security, and emergency procedures related to small, medium, and large scale gatherings. Ability to give clear directives and use independent, rational judgment to make optimal decisions. Knowledge of medical education events and continuing education requirements. Certified Meeting Professional (CMP) or similar (CMM, CAE, etc.). Certified Healthcare CPD Professional (CHCP, formerly CCMEP). Equal Employment Opportunity The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law. #J-18808-Ljbffr UCSF Health