HR Specialist - Based in Dallas, TX

Job Description

Job Description

Description:

The HR Specialist owns the day-to-day operation of  Armorock's core HR systems and compliance processes, interpreting and   implementing employment policies within those areas. This role serves as   Paylocity administrator, owns the onboarding and offboarding lifecycle, and   runs the I-9/E-Verify program, multi-state compliance operations, and   recurring HR programs across all Armorock locations. The HR Specialist is a   first point of contact for HR inquiries, supports employee communications and   engagement, and protects the confidentiality and integrity of employee data. This is a remote position with one day weekly on-site work at the Sulphur Springs, TX office.

ESSENTIAL RESPONSIBILITIES AND DUTIES

Key Elements

Description of Outcomes Expected

HRIS Administration & HR Data (30%)

• Serve as Paylocity administrator: maintain employee data, design workflows, approval rules, forms, and system settings, and partner with payroll on changes that affect pay
• Monitor attendance, PTO balances, and personnel changes; resolve discrepancies with payroll and escalate exceptions to the HR Generalist and HR Director
• Ensure accuracy and confidentiality of personnel files and digital records
• Own personnel file and HRIS data audits; correct errors and maintain record retention in line with federal and state   requirements
• Process employment and income verification requests
• Build and run HR reports in Paylocity (headcount, turnover, new hires, terminations) and flag trends to the HR Director

Onboarding & Offboarding (25%)

• Prepare and assemble new hire packets
• Own the Form I-9 and E-Verify program: complete cases within required timeframes, conduct internal I-9 audits, and correct errors
• Conduct new hire orientation and benefit review meetings
• Coordinate new hire setup, including equipment, system access, and workspace, with IT and hiring managers
• Build and maintain onboarding checklists and workflows in Paylocity; track completion of onboarding documents, policy acknowledgments, and required new hire training
• Process employee terminations, schedule and conduct exit interviews, and finalize offboarding documents

Compliance Operations & HR Programs (25%)

• Administer annual Motor Vehicle Record (MVR) reviews for employees who drive for company business; make driving eligibility determinations under the company vehicle   policy and direct follow-up actions
• Build and administer the performance review cycle in Paylocity, including setup, reminders, completion tracking, and results reporting
• Manage Employee of the Year program logistics
• Own multi-state compliance operations: interpret new federal and state employment requirements, determine how Armorock HR processes must change to meet them, and maintain required postings and notices across all locations, including remote employees
• Support the HR Director with audits, compliance reporting, and policy and handbook updates; track changes in state employment requirements that affect HR processes
• Manage unemployment claims and agency requests: decide whether to contest claims within guidelines set by the HR Director, prepare documentation, meet response deadlines, and represent Armorock at unemployment hearings

Employee Communications & Engagement (10%)

• Draft and distribute the monthly employee newsletter and HR announcements
• Provide support to the internal Ambassadors program and culture initiatives
• Assist with planning and coordinating employee engagement and training events
• Support employee surveys and summarize results for the HR Director

General HR Support (10%)

• Monitor and respond to the HR inbox and main phone messages in a timely, professional manner
• Answer routine employee and manager questions on HR policies and procedures; escalate   sensitive matters to the HR Director
• Assist the HR Director with ongoing projects and special assignments
• Maintain HR forms, templates, and shared folders

OTHER DUTIES AND RESPONSIBILITIES

• Handles confidential and sensitive information with discretion and sound judgment
• Uses organizational skills and attention to detail; performs detailed work with   speed and accuracy
• Supports a positive employee experience across corporate and plant locations
• Demonstrates a positive attitude, energy, and professionalism
• Performs other HR duties as assigned

POSITION REQUIREMENTS

Education:

Associate's or Bachelor's degree in Human Resources, Business Administration, or a   related field preferred; equivalent experience considered

Experience: 

2-4 years of HR experience, including hands-on HRIS administration and onboarding or compliance processes

Certification and Licenses:

aPHR or SHRM-CP a plus, not required

Travel Requirements:

Remote position; must reside within commuting distance of Sulphur Springs, TX for weekly on-site work at that office one day a week. Occasional travel to other plant locations as needed

Other Key Skills:

• HRIS administration experience required (configuration, workflows, reporting); Paylocity strongly preferred
• Working knowledge of Form I-9, E-Verify, and multi-state employment law compliance
• Manufacturing industry background preferred
• Excellent interpersonal, oral, and written communication skills
• Proficient in Microsoft Office Suite and comfortable learning new software systems
• Ability to handle sensitive information with confidentiality and integrity
• Ability to multitask and complete assignments within time constraints and deadlines
• Strong organizational skills, including attention to detail and follow-through

ADA REQUIREMENTS

Environment (office or other):

Remote home office with weekly on-site work at the Sulphur Springs, TX office one day a week

Equipment Operated:

Computer, phone, copier/scanner, and standard office equipment

Lifting:

Occasional lifting of up to 25 lbs (e.g., supplies, event materials)

Sitting:

Must be able to remain sitting at a desk 80%+ of the time

Management reserves the right to assign or reassign duties and responsibilities on this job at any time.

  Armorock is an Equal Opportunity Employer

Why You’ll Love Working Here

At Armorock, we know that when our employees thrive, our business thrives. That’s why we offer top tier benefits that go beyond the basics – because you deserve to feel valued, supported, and empowered in every aspect of your life.

• Comprehensive medical, dental, and vision insurance with low employee contributions
• Competitive salary with performance-based bonuses
• 401(k) with company matching
• Generous PTO, plus additional sick days
• Paid parental leave (maternity & paternity)

Our Mission and Values

At Armorock, our goal is to drive the future of sustainable infrastructure with high-quality, innovative solutions that create lasting value. This mission is possible through our QUESST core values: Quality, Unified, Efficient, Safe, Sustainable, Transparent