Project Assistant IV

Project Assistant IV

Under limited supervision, the Project Assistant IV will coordinate the daily administrative needs for the several researchers and their project staff. Update/maintain the calendars of assigned faculty. Assist with the logistics of travel arrangements, lodging, and program schedule for conferences and special events. Manage the administration of the recruitment of new personnel.

This is an Academic Discretion position.

Responsibilities:

• Assist research faculty with managing and organizing day-to-day administrative operations of research projects and Center programming.
• Provide clerical support for assigned faculty members including: manage correspondence, prepare manuscripts and presentations, coordinate meetings, and make travel arrangements.
• Manage special projects, organize and coordinate individual and group meetings and special events.
• Assist with financial matters, including assisting in the continuous improvement of overall financial management, budget performance, and strategic planning of assigned research projects, including processing purchase orders, invoices, travel reimbursements, and other payment/billing activities. Ensure individual expenditures are charged to the appropriate account.
• Prepare and disseminate comprehensive announcements, agendas, minutes, reports and other materials.
• Provide back-up support to other faculty, when needed.
• Other duties as assigned.

Competencies:

• Proficiency with Microsoft Office suite required.
• Self-motivated, work independently, and in an organized manner prioritizing the work of multiple projects with constant interruptions.
• Excellent verbal and written communication skills required as well as the ability to work with a variety of people at different levels (faculty, administrators, etc.).
• Work independently yet accept direction when needed. Handle a large volume of work often restricted by deadlines.
• Multitask and work independently as well as a team member. Proven ability to work effectively without supervision in a pressured environment.
• Anticipate faculty member's needs and act accordingly.

Additional Responsibilities

Education:

• High school diploma or equivalent required.
• Bachelor's degree preferred.

Experience:

• Three years of office experience required.
• Hospital or academic medical center experience preferred.

Pay Range:

• $23.71 - $34.72 per hour.

Required Documents:

• Resume/CV
• Cover Letter

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

Benefit Eligibility

Yes

The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off.

Pay Rate Type

Hourly

Scheduled Weekly Hours

40

Union

024- Local 743, I.B.T. Clerical

Job is Exempt

No

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law.