Administrative Assistant

Job Description

Job Description

Lisa Cole with Robert Half is partnering with a well-respected organization is seeking a highly organized and proactive Administrative Assistant to support executive leadership, governance activities, board operations, and key organizational programs. This position is ideal for an experienced administrative professional who thrives in a fast-paced environment, enjoys coordinating high-level meetings and projects, and can manage confidential information with professionalism and discretion.

This role offers the opportunity to work closely with executive leaders, board members, committees, and external stakeholders while contributing to initiatives that support organizational governance, strategic priorities, and leadership development.

Key Responsibilities

• Provide administrative and organizational support to executive leadership, boards, committees, and governance bodies.
• Coordinate leadership nomination, election, appointment, and vacancy processes.
• Manage calendars, meeting logistics, travel arrangements, and executive schedules.
• Prepare agendas, meeting materials, reports, presentations, correspondence, and official communications.
• Coordinate governance meetings, committee meetings, and special events, including onsite logistics and vendor coordination.
• Track action items and follow up on key deliverables to support organizational objectives.
• Support onboarding and offboarding activities for board and committee members.
• Assist with departmental budgets, expense tracking, contracts, and expenditure approvals.
• Maintain confidential records, filing systems, governance documentation, and organizational databases.
• Research, compile, and organize information for reports, presentations, and special projects.
• Partner with internal and external stakeholders to ensure exceptional service and communication.
• Serve as a backup resource for executive-level administrative support functions.
• Assist with process improvement initiatives to enhance operational efficiency and effectiveness.

Qualifications

• 2+ years of progressively responsible administrative or program coordination experience.
• Experience supporting executives, leadership teams, boards, committees, or governance functions.
• Strong organizational, project coordination, and multitasking skills.
• Exceptional written and verbal communication abilities.
• High level of professionalism, discretion, and attention to detail.
• Advanced proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, and calendar management tools.