Administrative Assistant

Administrative Assistant

Administrative Assistant position for a school district with approximately 1400 students.

Full-time - eight (8) hours per day (.5 hour unpaid lunch)

Reports to: Middle School Principal or designee

Date Available: Immediately

Qualifications:

• Prior secretarial experience or equivalent preferred.
• Excellent internal and external customer service skills.
• Excellent computer skills: Word and Excel a must along with mail merging.
• General knowledge of eSchool, eFinance.
• Notary Public or willingness to become one.
• Willingness to accept new responsibilities as the job demands.
• Excellent organizational skills and attention to detail.
• Ability to keep accurate records.
• Ability to keep accurate bookkeeping/accounting books.
• Maintain confidentiality regarding students and staff.

Interpersonal/Communication Skills

• Ability to keep records and private information confidential
• Ability to communicate effectively with parents, students and staff
• Ability to handle telephone calls with courtesy and accuracy
• Ability to handle office emergencies calmly and tactfully

Duties, Responsibilities & Expectations:

• Ability to process and submit State reports
• Summer ordering and maintain office supplies
• Assist the Counselor, Assistant Principal with tasks as they direct or as tasks are needed.
• Ability to lift 50 pounds.
• Understanding of public education.
• Regular, predictable in-person attendance.
• Follow work rules.
• Ability to perform duties with an awareness of District requirements and Board of Education policies.
• All other jobs assigned by the Supervisor.

Responsibilities Shared With Other Middle School Administrative Assistant

• Answering telephones/waiting on the counter
• Assisting students, parents, visitors and staff in the main office.
• Buzzing in people/visitors as they come to the front entrance of the school.
• Administering medication to students
• Assisting with student scheduling
• Daily sorting and distribution of mail

Note: The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed. Hours, responsibilities, qualifications, etc are subject to change.

Application Procedure:

Application, cover letter, resume and supporting credential files should be completed and submitted on the Ida Schools website, Employment Opportunities Link, AppliTrack. Applications accepted until filled.

Upon hire, employees of the Ida Public school District are fingerprinted for a Michigan and FBI criminal history check. The processing fee is the responsibility of the applicant.

Contact Information:

Ida Public Schools Human Resources 3145 Prairie Street Ida, MI 48140 View phone number on click.appcast.io The Ida Public School District is an EOE employer/institution and does not discriminate on the basis of the Protected Classes of race, color, national origin, sex, sexual orientation, gender identity or expression, disability, age (except as authorized by law), religion, military status, height, weight, familial status, marital status, or ancestry or genetic information (collectively, "Protected Classes") in its programs, services, activities or in employment.