Administrative Assistant

Administrative Assistant San Francisco, CA Full-Time The Staff Pad has partnered with Cadogan Tate to hire an organized, detail-oriented Administrative Assistant for their San Francisco office. This is an exciting opportunity to join a world-class company specializing in fine art, luxury logistics, and high-value collections management. In this role, you'll provide essential administrative and client support to both the Client Services and Administration teams while helping ensure seamless daily operations in a fast-paced, collaborative environment. Key Responsibilities: Provide front office support including greeting visitors, directing calls, sorting mail, ordering supplies, and handling day-to-day administrative tasks Support the Client Services team with client file setup, purchase orders, MoveWare data entry, bill of lading preparation, and invoice generation Assist leadership team members including Supervisors, the General Manager, and Director as needed Deliver exceptional customer service and maintain professional communication at all times Maintain organized files and records in accordance with company procedures and protocols Utilize available resources to ensure high levels of client satisfaction Maintain strong attention to detail and accuracy across all assignments and projects Qualifications: High school diploma or GED required Minimum 1 year of experience in inventory management and/or data entry Strong problem-solving skills with the ability to resolve client concerns professionally Highly organized with the ability to manage multiple tasks and priorities simultaneously Comfortable working in a fast-paced, multifaceted environment Excellent verbal and written communication skills Strong multitasking and time management abilities Proficient in Microsoft Office and comfortable learning internal systems such as MoveWare and iLive (training provided) Professional phone etiquette and polished email communication skills Team-oriented mindset with the ability to collaborate across departments Comfortable working in a results-driven environment Benefits: Health insurance Dental insurance Vision insurance Life insurance Competitive PTO package 401(k) with company matching Flexible spending account (FSA) Employee discount program Free gym membership