Labor Relations Board Assistant

Paralegal 1/2 Position

This recruitment is exempt from the Hiring Freeze (Administrative Order 358).

ATTENTION ALASKA RESIDENTS!

The Department of Labor and Workforce Development, Office of the Commissioner, is recruiting for a Paralegal 1/2 located in Anchorage! No Cover Letter Required!

This position is in the Excluded Employees Unit (EE) at a Range 14/16.

What You Will Be Doing: The Labor Relations Board Assistant is responsible for a broad variety of tasks that keep the Alaska Labor Relations Agency (ALRA) running smoothly. Daily, you will be responsible for answering phones and fielding questions about the Agency's jurisdiction and the types of cases we take, performing case intake, database entry and upkeep, maintaining the administrative aspects of the Agency including purchasing, budget projections, tracking agency spending, maintaining the library, making travel arrangements for the board and staff, and other things that arise. Upon mastery of those skills, and when needed you will also learn to investigate and conduct representation elections and investigate unit clarifications.

Our Mission, Values, and Culture: Our mission is in statute and it is to "promote harmonious and cooperative relations between government and its employees." We do this by being neutral and settling disputes between public employers and employee organizations through investigating petitions and complaints and holding hearings. Maintaining our neutrality and impartiality is imperative to the Agency's effectiveness and is a top priority for all staff.

Benefits of Joining Our Team: We are a small staff of three and we work collaboratively. This job would appeal to someone who is good at multi-tasking, working independently, has administrative experience with the State and is interested in learning more, or who has labor relations or legal experience. This individual will take away a wide variety of administrative skills, and an understanding of public sector labor relations law.

The Working Environment You Can Expect: Your office is located in Anchorage at the Department of Labor & Workforce Development (DOLWD) building on Eagle Street, with ample parking and several restaurants nearby. You will enjoy a 37.5 hour workweek.

Who We Are Looking For: We are interested in candidates who possess some or all of the following position specific competencies:

• Self-Management: Sets well-defined and realistic personal goals; displays a high level of initiative, effort, and commitment towards completing assignments in a timely manner; works with minimal supervision; is motivated to achieve; demonstrates responsible behavior.
• Learning: Uses efficient learning techniques to acquire and apply new knowledge and skills; uses training, feedback, or other opportunities for self-learning and development.
• Problem Solving: Identifies and analyzes problems; weighs relevance and accuracy of information; generates and evaluates alternative solutions; makes recommendations.

Minimum Qualifications: This job class uses competency based minimum qualifications. Please ensure your application (through work history, volunteer experience (duties summary), training, education, licenses, certifications, etc.) supports how you have gained the knowledge, skills, abilities, and behaviors (competencies) and that you possess the minimum required competencies for the job class.

Competency Description The competency description(s) listed below have been designed to promote a common understanding of the essential elements of the job class. They highlight the more general and customary knowledge, skills, abilities (KSAs), tasks, and behaviors used to describe the competency. They typically list expectations, as opposed to specific tasks, and are to be used only as parameters and guidelines. A competency's description is not intended to exclusively define every KSA, task, and behavior needed to successfully meet the competency, but rather to provide the manager/agency with a broad reference of options as to how an applicant can meet the job expectation.

PI01B1 – Paralegal 1: Any combination of education and/or experience that provides the applicant with competencies in:

• Attention to Detail: Is thorough when performing work and conscientious about attending to detail.
• Interpersonal Skills: Shows understanding, friendliness, courtesy, tact, empathy, concern, and politeness to others; develops and maintains effective relationships with others; may include effectively dealing with individuals who are difficult, hostile, or distressed; relates well to people from varied backgrounds and different situations; is sensitive to cultural diversity, race, gender, disabilities, and other individual differences.
• Reading: Understands and interprets written material, including technical material, rules, regulations, instructions, reports, charts, graphs, or tables; applies what is learned from written material to specific situations.
• Written Communication: Writes in a clear, concise, organized, and convincing manner for the intended audience.

PI01B2 – Paralegal 2: Successful completion of training under a formally established Paralegal 1-2 flexible staffing training plan with the State of Alaska; OR Any combination of education and/or experience that provides the applicant with competencies in:

• Adaptability: Adjusts planned work by gathering relevant information and applying critical thinking to address multiple demands and competing priorities in a changing environment.
• Administrative Law: Knowledge of State and federal administrative laws, including procedures, regulations, guidelines, and precedents related to case preparation and settlements.
• Attention to Detail: Is thorough when performing work and conscientious about attending to detail.
• Interpersonal Skills: Shows understanding, friendliness, courtesy, tact, empathy, concern, and politeness to others; develops and maintains effective relationships with others; may include effectively dealing with individuals who are difficult, hostile, or distressed; relates well to people from varied backgrounds and different situations; is sensitive to cultural diversity, race, gender, disabilities, and other individual differences.
• Stress Tolerance: Deals calmly and effectively with high stress situations (for example, tight deadlines, hostile individuals, emergency situations, dangerous situations).

Additional Required Information: PLEASE READ THE FOLLOWING INSTRUCTIONS & INFORMATION CAREFULLY THIS RECRUITMENT IS FOR ALASKA RESIDENTS ONLY This recruitment is open to Alaska Residents only. Applicants must meet Alaska Residency Requirements in order to be considered for employment at this time SUPPLEMENTAL QUESTIONS For your application to be evaluated you must answer the Supplemental Questions.

The State of Alaska (SOA) uses four levels of proficiency to measure and describe an applicant's level of competence in applying certain behaviors, knowledge, skills, and abilities to accomplish a specific task. The four proficiency levels are: Mastery, Fluency, Literacy, and Discovery. You will need to rate your proficiency level for each competency listed in the supplemental questions. FLEXIBLY STAFFED This position is flexibly staffed. The level of the job offer will be based on the selected candidate's credibly possessed and proven competencies. If hired at the lower level, you will be promoted to the higher level after successfully completing the training plan and demonstrating competency in the work.

DOCUMENTS REQUIRED AT THE TIME OF INTERVIEW A list of three (3) professional references, one of which should be your most recent supervisor, including name, job title, employer, and current phone number(s). A copy of your last three (3) performance evaluations, or two (2) letters of reference if evaluations are unavailable.

LEGAL EMPLOYMENT The State's online recruitment system, Workplace Alaska, requires applicants to certify that they have a legal right to accept employment in the United States. It is the responsibility of the employee to maintain the appropriate documentation to accept or continue legal employment. The State of Alaska does not function in the role as an employer sponsor.

APPLICATION NOTICE You can ONLY apply for this position through Workplace Alaska website or via hardcopy (paper) application. If you accessed this recruitment bulletin through a job search portal such as AlaskaJobs or any other database, you MUST use a Workplace Alaska online or hardcopy application to successfully apply. Instructions on how to apply with Workplace Alaska may be found on the Workplace Alaska " How to Apply " page.

Omission of any required documentation listed will result in an incomplete application and you will not receive further consideration. If you're experiencing problems attaching to your application, or if you simply had forgotten, you may email it to the contact provided below before 5:00 pm of the closing date. Any documents submitted after the posting has closed will not be considered.

EDUCATION If post-secondary education is required to meet the minimum qualifications, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position. Transcripts must be attached at the time of application or submitted to the contact information below prior to the close of recruitment. If you're unable to attach to your application, email it to the contact provided in the job posting. If email is not an option, please call the contact person to obtain a fax number.

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION Education completed in foreign colleges or universities may be used to meet the above requirements, if applicable. If utilizing this education you must show that the education credentials