Accounting Specialist II

Description

Job Title

Accounting Specialist

Department

Accounting

Reports To

Controller

Location

On-Site - Mesa, AZ

FLSA Classification

Non-exempt

Salary Range

21.00 - 25.00

Company Summary

BioLab Holdings, Inc. and its affiliates companies ("the Company") is a biotechnology company committed to raising the standard of caring by developing, manufacturing, and commercializing breakthrough products with patient care in mind. At the heart of our work is a mission to optimize the standard of wound care through innovations grounded in science, compassion, and collaboration. We support healthcare distributors, providers, and patients worldwide who share our same initiatives to deliver clinical performance and real-world impact.

Position Summary

We're seeking an exceptional Accounting Specialist to join our accounting team. This person will meet and exceed the needs of our vendors, customers, and team as our business rapidly grows in existing markets and scales to new markets.

Essential Functions

• Reviewing, verifying, and organizing invoices for approval through 3-way matching or a workflow approval; clarifying any questionable items or pricing on invoices; and resolving any purchase order, contract, or invoice discrepancies
• Manage the full accounts payable cycle, including auditing, processing, and entering vendor invoices and other accounts payable transactions in a timely manner
• Invoice coding in accordance with accounting department standards
• Reconcile vendor statements, research, and resolve issues with vendors
• Manage vendor communications, follow up as needed, and ensure compliance with established payment terms and documentation requirements
• Assist with month-end, quarterly, and annual reporting and closing procedures, including journal entry preparation and general ledger support
• Apply generally accepted accounting principles (GAAP) and established internal controls consistently when reviewing and processing transactions
• Review and process employee expense reports and corporate card transactions in Concur, including verifying documentation, coding expenses, and resolving discrepancies
• Use Microsoft Dynamics 365 Business Central to process accounts payable transactions, maintain accurate records, and support accounting activities
• Recommend practical improvements to accounts payable, invoice approval, and expense-reporting workflows
• Maintain data in information systems or databases
• Safeguard confidential information and documents

This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the job. Other duties may be assigned.

Minimum Qualifications

Education

Bachelor's degree in accounting, finance, business, or a related field preferred

Experience

Two to four years of experience in accounts payable, accounting, or a related finance role

Certifications: None

Knowledge, Skills, and Abilities

• Experience using Concur for expense reporting and transaction processing
• Proficient with Microsoft Office, particularly Excel
• Experience with Microsoft Dynamics 365 Business Central or a comparable ERP system preferred
• Strong interpersonal and collaboration skills, with the ability to share knowledge and interact effectively at all levels of the organization
• Ability to work in a fast-paced environment
• Ability to manage high stress situations and to be flexible and adaptable when a situation requires it
• Excellent written and verbal communication skills

Physical Requirements

• Prolonged periods of sitting and working at a computer.

• Regularly required to communicate, detect, and exchange information with employees, vendors, and other stakeholders.

• Must be able to operate standard office equipment, including a computer, keyboard, telephone, and calculator.

• Occasionally required to stand, walk, bend, reach, or move throughout the office.

• Must be able to occasionally lift and carry office materials weighing up to 15 pounds.

• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

Work Environment

Employees in this role may be exposed to a variety of environmental, activity-related, and ergonomic hazards throughout the workday. Environmental risks include potential spills, weather-related conditions, inadequate ventilation, exposure to extreme heat or cold, poor housekeeping, chemical exposure, and slip, trip, and fall hazards. Activity-related hazards may involve working around burn or heat sources, compressed gases, electrical cords and tools, energized equipment, and possible exposure to contagious diseases or other unforeseen risks. Ergonomic hazards are also present, including lifting, awkward postures, repetitive motions, and prolonged periods of sitting or standing. Specific job tasks such as sitting at a workstation for extended periods can lead to back, shoulder, hand, arm injuries, and eye strain, while prolonged standing may result in strains, sprains, and leg or knee injuries. Walking throughout the building introduces the risk of slips, trips, falls, and strains, particularly if walkways are obstructed or wet. Additionally, cleaning up spills can pose hazards such as slips, trips, strains, and potential exposure to bloodborne pathogens. Overall, employees must remain aware of these hazards to reduce the risk of injury in the workplace.

Travel Requirements

No travel is required for this position.

What we offer: Looking for a company to work for can be a daunting task, but we believe that we stand out from the rest. Our company offers a positive and inclusive work environment, opportunities for growth and development, and a commitment to work-life balance. Join us and become part of a team that values your contributions and invests in your success.

Employment Statement

The Company is an equal opportunity employer and complies with all applicable federal, state, and local employment laws. Employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, genetic information, veteran status, sexual orientation, gender identity, or any other status protected by applicable federal, state, or local law.

In accordance with the Americans with Disabilities Act, reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions or participate in the application process. Applicants needing accommodation should contact Human Resources.

Applicants must be legally authorized to work in the United States at the time of hire. The Company participates in employment eligibility verification as required by law.

The salary range for this position represents the anticipated compensation at the time of posting and may vary based on experience, qualifications, and geographic location where applicable.

Employment with the Company is at-will, meaning that either the employee or the Company may terminate employment at any time, with or without cause or notice, subject to applicable law.