Accounting Specialist

Job Description

Job Description

Accounting SpecialistJOB SUMMARY: The Accounting Specialist oversees the full cycle of payables, receivables, vendor management, payroll coordination, and financial reporting across multiple company entities. This role ensures accurate financial processing, compliance with required documentation, and timely communication with vendors, employees, and leadership. By managing credit card activity, payroll reporting, intercompany allocations, and all incoming/outgoing payments, this position plays a key role in maintaining streamlined financial operations and supporting the company's overall fiscal health. ESSENTIAL FUNCTIONS:Vendor & Payables ManagementManage all vendor accounts across 22 company entitiesVerify all vendor documentation and legal compliance requirementsProcess payments accurately and on scheduleMaintain records for E&O billing, ensure correct entries, and follow up on outstanding balancesPrepare and send weekly upcoming payables reports to the COO and Finance ManagerAccounting & General LedgerEnter AP and AR transactions into the general ledgerComplete monthly intercompany allocation entriesProduce ad hoc financial reports as requestedManage employee reimbursements, including review, approval routing, payment processing, and reportingCredit Card AdministrationOversee company credit cards, including monitoring and researching spendingEnsure all transactions are coded to the correct general ledger accountsCommunicate with cardholders to collect receipts or clarify chargesPayroll CoordinationAssist with employee onboarding related to payroll setupManage payroll processing tasks and maintain accuracy for each cycleGenerate payroll reports for every pay periodAccounts ReceivableProcess deposits and track all incoming paymentsFollow up on outstanding receivables to ensure timely collection Please Note: This is a full time, in-person position. Remote work is not available.