Department Secretary - Guidance & Counseling (Central Administration)

Work Year Days

226

Primary Purpose

Organize and manage the routine work activities of the student services department and provide clerical services to the Managing Director of Guidance & Counseling.

Qualifications

Education/Certification:
High school diploma or GED
College degree preferred


Special Knowledge/Skills:
Proficient skills in keyboarding, word processing, and file maintenance
Effective organizational, communication, and interpersonal skills
Ability to use software to develop spreadsheets, databases, word processing, and general office publications
Ability to prioritize workflow to address the multiple needs of the supervisor
Knowledge of basic accounting principles
Willingness to collaborate with members of an office team
Ability to maintain confidentiality of information
Ability to work independently and problem solve as needed

Experience:
Three years of administrative support experience preferred, preferably in a public education environment

Major Responsibilities and Duties

Office Management and Support:

Prepare written correspondence, forms, schedules, or reports for the department administrators.

Compile pertinent data as needed when preparing various state and local reports.
Maintain physical and computerized departmental files.
Maintain records as needed.
Answer incoming calls, take reliable messages, and route to appropriate staff.
Maintain a schedule of appointments and make travel arrangements for department staff.
Receive, sort, and distribute mail and other documents to department staff.
Maintain confidentiality of information.
Schedule meetings and appointments, including training rooms, and maintain calendars.
Receive, store, and issue supplies and equipment.
Manage department reception desk when needed.
Perform routine bookkeeping tasks for the department.
Assist with the preparation of purchase orders and payment authorizations.

Communication:

Prepare written correspondence, forms, schedules, or reports for supervisor and other department staff.
Update handbooks, policy manuals, and other documents as assigned.
Assist staff, parents, and community members as needed.
Maintain confidentiality.

Other Duties as Assigned

Frisco ISD retains the right to adjust the responsibilities and assignments of all positions as needed to meet the needs of the District.

Work Relationships

Frisco ISD is committed to fostering a collaborative work environment that honors and supports the social and emotional well-being of all. Employees are expected to interact in a manner that is becoming of educators and promotes high levels of productivity for the benefit of the students we serve.

Working Conditions

Mental Demands/Physical Demands/Environmental Factors :
Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting. Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching. Occasional light lifting and carrying. May work prolonged or irregular hours; occasional districtwide travel. Work with frequent interruptions; maintain emotional control under stress.

Disclosure Statements

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

The Frisco Independent School District is an equal opportunity employer and does not discriminate against applicants or employees because of race, national origin, gender, age, religion, or disability status of otherwise qualified individuals. FISD does not discriminate on the basis of membership or application for membership in the uniformed services.